Facilities Operations Coordinator

6 days ago

Jacksonville, Florida, United States One Call Full time
Job Summary

The Facilities Coordinator plays a vital role in maintaining the office environment and ensuring the smooth operation of facilities-related tasks. This position reports to the Facilities Manager and is responsible for processing general facilities requests, managing mailroom operations, and providing administrative support.

Key Responsibilities
  • Assist in the daily management of mailroom operations, including pick up, sorting, and distribution of incoming mail, and assisting the third-party processor of outgoing mail as needed.
  • Support in-house order fulfillment requests and serve as a backup for building coverage when the Facilities Manager is out of the office.
  • Maintain good standing as a registered driver for the company vehicle, used for delivery and pick-up of mail, furniture, supplies, and other large items as per manager requests.
  • Escort and assist with third-party vendor onsite appointments.
  • Clean and maintain all breakrooms, including refrigerator, industrial, and countertop appliances, and furnishings.
  • Stock and maintain breakroom refreshments, ensuring adequate authorized supplies are available.
  • Stock and maintain breakroom First Aid Kits.
  • Assist with projects to clean or replace carpet tiles, clean floor spills, patch and paint walls, and any other items not the responsibility of building management.
  • Moves office furniture/equipment and set-up of ergonomic equipment per manager requests.
  • Execute desk moves within the building to improve departmental flow, including space planning for private offices and departmental realignment.
  • Assist in maintaining good working order of facilities equipment, including tools, carts, dollies, trolleys, and related equipment.
  • Secure and maintain records of company keys, including offices, desks, and cabinets.
  • Coordinate with document shredding vendor regarding shred bins and offsite storage of sensitive documents.
  • Serve as Floor Marshal member, complete monthly secure walk-throughs of the building, and facilitate the safe and complete evacuation of colleagues from the building in the event of an evacuation.
  • Provide security and escort of colleagues from company premises during terminations.
  • Ensure that all work areas are clean and clear of any safety hazards.
  • Process special requests per manager.
Requirements
  • High school diploma or G.E.D. required.
  • Facilities experience preferred.
Knowledge, Skills, and Abilities
  • Strong customer service skills and the ability to build and maintain positive working relationships.
  • Ability to lift some heavy items up to 75 lbs.
  • Ability to multi-task and meet strict deadlines in a fast-paced work environment.
  • Ability to communicate information and ideas effectively so others can understand.
  • Knowledge of administrative and clerical procedures, such as managing files/records, designing forms, and other office procedures and terminology.
Work Environment

This role is primarily sedentary and may involve repetitive motions. The employee is regularly required to sit, use hands and fingers, speak, and hear. The work environment utilizes florescent lighting, and the noise level is moderate. Reasonable accommodations will be individually assessed and possibly made to enable individuals with disabilities to perform the essential functions of the position.

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