Office Technician

4 days ago

San Luis Obispo, California, United States Department of State Hospitals Full time
Job Summary

The Department of State Hospitals is seeking a highly skilled and detail-oriented Office Technician to join our team. As an Office Technician, you will play a critical role in supporting the Pharmacy Department by performing a variety of administrative tasks, including data entry, record-keeping, and communication with staff and patients.

Key Responsibilities
  • Distribute monthly Medication Room Inspection reports hospital-wide.
  • Record and transcribe minutes of Pharmacy & Therapeutics Committee, Pharmacy Technician meetings, Pharmacist meetings, Antimicrobial Stewardship Committee, other Pharmacy meetings, and interdisciplinary meetings that fall under the leadership of Pharmacy.
  • Prepare/type documents as needed, such as duty statements, proposals, budget reports, and policy and procedure updates.
  • Prepare meeting schedule for Pharmacy Conference Room.
  • Answer phones and record messages for Pharmacy Department.
  • Record staff sick calls on daily sign-in sheet.
  • Assist Pharmacy Management with verification of employee timekeeping documentation.
  • Create and maintain file systems, including retention of pharmacy records as required by law.
  • Evaluate usage patterns and procure Pharmacy supplies, including printer, office, dispensing, and drug storage supplies, to maintain appropriate inventory levels.
  • Perform Pharmacy Department Non-drug procurements.
  • Perform Pharmacy Department drug procurements that do not fall under the contractual agreement with the prime vendor (vaccines and drug shortages).
  • Complete and process work orders.
  • Create staff sign-in sheets, review for accuracy.
  • Distribute 634 timesheets for staff timekeeping, collect and review for completeness, and submit to Personnel after supervisor signature.
  • Prepare and process security clearance forms for Pharmacy interns/vendors/visitors.
  • Order key sets for new staff members and students, maintain current key set list.
  • Act as department Training Coordinator to arrange and document orientation and training for all Pharmacy staff.
  • Create and maintain all related files.
Requirements

To be considered for this position, you must satisfy one of the following requirements:

  • Be List Eligible: Successfully complete the competitive State civil service exam pertaining to this classification.
  • Be Transfer Eligible: Have current employment with the State of California in the same classification or in a classification that is comparable.
  • Be Reinstatement Eligible: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.

Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts and/or out-of-class paperwork.

Working Conditions

This position requires you to work within the Secured Treatment Area (STA).

Special Requirements
  • The position requires the ability to type at a minimum speed as designated on the Class Specifications. You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired.
  • Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application.

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