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Administrative Specialist

1 month ago

Oklahoma City, Oklahoma, United States City of Oklahoma City Full time
Job Summary

This Administrative Specialist position is located in the Administrative Division of the Public Transportation and Parking Department within the City of Oklahoma City. The successful candidate will be responsible for performing special projects, conducting research, monitoring budget goals and objectives, exchanging information, and performing general administrative tasks. The ideal candidate will possess knowledge of current organizational, managerial, and administrative concepts and principles, as well as skill in basic research principles and practices.

Key Responsibilities
  • Identify problems, evaluate and develop alternatives, and make written and verbal recommendations to improve organization programs, procedures, and operations.
  • Research and assess department, division, or section programs, needs, and operations.
  • Assist in the planning, preparation, and control of department, division, or section budgets, goals, and objectives.
  • Exchange information with various organizational personnel, boards, committees, outside agency representatives, and citizens regarding departmental policies, procedures, practices, and operations.
  • Perform a variety of general administrative duties in support of functions and activities of the assigned work unit.
Requirements
  • Knowledge of and ability to utilize standard budgeting and finance procedures and practices in performance of duties.
  • Knowledge of and skill in utilizing basic research principles and practices.
  • Knowledge of current organizational, managerial, and administrative concepts and principles.
  • Skill in assessing and following research through to logical conclusion.
  • Skill in communicating verbally and in writing, using tact and diplomacy.
  • Skill in making long and short-range projections based on current and future needs.
  • Ability to develop alternatives and make recommendations leading to improvements of organizational activities and programs.
  • Ability to learn and apply knowledge of the citywide organization and administrative structure, operations, practices, and procedures.
  • Ability to travel.
Preferred Qualifications
  • Minimum of five (5) years of administrative support experience; executive support preferred.
  • Minimum of two (2) years of leadership experience.
  • Skill in use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
  • Experience in meeting management to include board meetings, employee meetings, and leadership meetings.
  • Experience in project management with ability to handle multiple projects and deadlines.
  • Experience working in both collaborative/team environments and in positions that engage with external stakeholders.
Working Conditions
  • Primarily indoors in climate-controlled environment.
  • Occasional local or out-of-town travel to meetings, conferences, or seminars.
  • Occasionally required to work beyond normal working hours.
Physical Requirements
  • Near vision enough to read and draft documents such as written communications or reports both manually and machine operated.
  • Speech and hearing enough to communicate in person and by telephone.
  • Manual and finger dexterity enough to operate office equipment such as keyboards, telephones, 10-key, etc.