Senior Project Coordinator

1 week ago

Brea, California, United States Food Management Search Full time

At Food Management Search, we understand that our employees are our greatest asset. We cultivate this asset by creating a workplace that promotes open communication, mutual respect, and acknowledgment of achievements. In this supportive environment, our team members thrive, advancing their careers to new heights. With a legacy of over a century in quality, safety, and excellence, Food Management Search boasts a vibrant and encouraging culture where growth opportunities are plentiful.

We are seeking a seasoned Senior Project Coordinator to become part of our Structural Division. This role entails comprehensive administrative and technical oversight on various projects. The Senior Project Coordinator will strategize, direct, and synchronize engineering and scheduling efforts for assigned projects. Ideal candidates will possess 4-7 years of experience in managing structural projects, including but not limited to bridges, retaining walls, pump stations, foundations, and general reinforced concrete undertakings. Familiarity with project estimation is advantageous but not mandatory.

Key Responsibilities

  • Organize and oversee the field team in collaboration with the Division Manager and Estimator.
  • Define project goals in conjunction with the Division Manager.
  • Enforce established corporate policies and procedures, including EEO and Affirmative Action commitments.
  • Act as the company representative by establishing and maintaining communication with primary owner representatives.
  • Participate in weekly owner meetings.
  • Supervise and guide construction through administrative oversight of on-site superintendents to ensure projects are completed on time, within budget, and in compliance with all obligations.
  • Manage all project administration and contract documentation with owners, subcontractors, and suppliers.
  • Oversee the financial aspects of contracts, including job cost reports, billing, budget adjustments, change orders, accounts payable processing, and collections.
  • Develop and implement project work plans, adjusting as necessary to accommodate evolving needs and requirements.
  • Identify required resources and assign individual responsibilities.
  • Handle daily operational aspects of a project and its scope.
  • Review deliverables prepared by the team prior to submission to clients.
  • Effectively apply company methodologies and uphold project standards.
  • Prepare for engagement reviews and quality assurance processes.
  • Mitigate project risks.
  • Ensure safety and quality control management.
  • Maintain accurate budget forecasting and management.
  • Oversee subcontractors and project team members.
  • Resolve issues related to labor disputes, material deliveries, and contract/subcontract administration.
  • Manage document control and coordination with subcontractors.
  • Establish baseline schedules and ensure the accuracy and integrity of project timelines.
  • Perform other duties as assigned.

Educational Requirements

A minimum of a Bachelor's degree is preferred, or equivalent combinations of technical training and relevant experience.

Experience Requirements

Proven expertise in the following areas:

  • 4-7 years of experience managing structural projects.
  • People management
  • Strategic planning
  • Risk management

Required Knowledge, Skills, and Abilities

The candidate must possess the following knowledge, skills, and abilities:

  • Strong work ethic and exceptional time management skills.
  • Familiarity with public contract codes.
  • Excellent writing, presentation, and computer skills.
  • Outstanding written and verbal communication abilities.
  • Proficient in identifying project changes.
  • Understanding of production processes is essential.
  • Proficient in project forecasting.
  • A solid understanding of estimating is preferred.
  • Knowledge of time impact analysis and time-related overhead is required.
  • Understanding of critical path methodologies and delay tracking.
  • A valid driver's license is necessary.
  • Additional requirements may apply.

Competencies

  • Project Management
  • Ethical Conduct
  • Highly Organized
  • Negotiation
  • Time Management
  • Leadership
  • Problem Solving/Analysis
  • Financial Management/Work-In-Progress Analysis
  • Results Driven
  • Process Oriented
  • Communication Proficiency (Verbal & Written)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Frequently required to stand and walk at construction sites.
  • Frequently required to sit for extended periods.
  • Must frequently lift and move up to 20 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Company Benefits Package

In addition to providing a comprehensive benefits package for all employees — including an exceptional health benefits plan — Food Management Search also offers competitive performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, our employees have the opportunity to benefit directly from the company's success. Additional benefits include vacation time, sick leave, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Annual Salary Range: $110,000 - $150,000.

Relocation assistance may be available for candidates outside of the local area on a case-by-case basis.

Food Management Search is an equal opportunity employer and an employee-owned company.

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