Assistant Property Manager Onsite

4 days ago

Tampa, Florida, United States PHP Management Services LLC Full time
Job Description

At PHP Management Services LLC, we are seeking a highly skilled and motivated Assistant Property Manager to join our team. As an Assistant Property Manager, you will play a vital role in supporting the Property Manager in various administrative, financial, and operational tasks. Your primary responsibility will be to ensure the smooth day-to-day operations of our property, including ensuring compliance with all reporting requirements as outlined in the Management Services Agreement and meeting requirements outlined in Florida Statute 718.

Key Responsibilities:

  • Ensuring compliance with all reporting requirements as outlined in the Management Services Agreement.
  • Meeting requirements outlined in Florida Statute 718.
  • Soliciting, reviewing, and compiling bid analysis sheets for community projects and maintenance.
  • Drafting Requests for Proposals (RFPs) to ensure comparable vendor data for large projects.
  • Investigating and reporting all property damage, personal injury, and work-related accidents in a timely manner.
  • Acting as a liaison with legal counsel and vendors to ensure the smooth conduct of Association business.
  • Managing staff, overseeing performance, approving payroll, and providing coaching and feedback.
  • Maintaining and organizing activity logs, incident reports, and vendor information for review by the Property Manager.
  • Collecting HOA payments, sending delinquency notices, and preparing new resident packages.
  • Overseeing security systems, incident investigations, and maintaining the association's website.
  • Managing architectural change requests and ensuring compliance.
  • Assisting with special administrative tasks, including report preparation and vendor invoice reconciliation.
  • Overseeing site projects, committees, and staff scheduling, while maintaining payroll timesheets.
  • Filling in for front desk shifts as needed and monitoring emergency response systems when applicable.

Supervisory Responsibilities:

  • Managing a frontline team including Maintenance, Front Desk, and Housekeeping staff.
  • Interviewing, hiring, training, and mentoring employees.
  • Overseeing performance, addressing concerns, and resolving issues.
  • Managing vendor relationships, site committees, and projects as needed.

Requirements:

  • High school diploma required.
  • A minimum of two years of experience in community management or a similar business role is preferred.
  • Familiarity with high-rise/condo life safety systems (fire suppression, generators, chillers, etc.) is strongly preferred.
  • Proficiency in Microsoft Office Suite, including SharePoint, Excel, Word, Outlook, and PowerPoint.
  • Experience maintaining websites is desired, and knowledge of BuildingLink is a plus.
  • Valid Driver's License required.

Benefits:

  • 401(k) with matching.
  • Health, dental, vision, and life insurance.
  • Paid time off.

Schedule:

Monday to Friday.

Work Location: In person.

We offer a competitive salary, comprehensive benefits package, and opportunities for professional development. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team and contribute to the success of our community.

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