Housing Coordinator

2 weeks ago


Columbus, Mississippi, United States Gregory Construction Full time
Housing Coordinator Job Description

Gregory Construction is seeking a highly organized and detail-oriented Housing Coordinator to provide administrative and clerical support to the Travel and Events Coordinator. This role involves handling all housing-related administrative tasks, maintaining up-to-date records, and providing general support to the Gregory Construction team.

Key Responsibilities:
  • Maintain accurate and detailed records of housing arrangements, including crew changes, rental information, and property management files.
  • Communicate effectively with employees, project managers, and project administrators to ensure seamless housing arrangements.
  • Research and coordinate with local hotels, rentals, and property management companies to identify vacancies and negotiate rates.
  • Track and maintain hotel rates and rental home costs to ensure cost-effectiveness.
  • Coordinate with project administrators to process monthly house rental checks and find vendors for rental home services.
  • Assist with research on new proposed job site areas to identify suitable housing options.
Requirements:
  • High school diploma or equivalent required.
  • Minimum of 2 years of prior general office experience in a secretarial or administrative capacity preferred.
  • Expert level in using MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams...).
  • Proficiency in written and spoken English. Spanish is a plus.
  • Demonstrated strong communication skills in oral and written communications.
  • Ability to work under high-pressure situations and maintain confidentiality.
Competencies:
  • Lives out and promotes the Company's core values of Safety, Integrity, Communication, Excellence, and Determination.
  • Customer Service - Manages difficult or emotional situations; Responds promptly to employee needs; Meets commitments.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Able to operate with a sense of urgency when necessary and juggle multiple projects with competing deadlines.
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Communication - Excellent communication skills, including listening, asking clarifying questions when needed, writing, and a superior attention to detail.

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