Office Administrator

2 weeks ago

Naperville, Illinois, United States KeHE Distributors Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at KeHE Distributors. As a key member of our corporate team, you will be responsible for managing the supportive services and environment at our headquarters.

Key Responsibilities:
  • Welcome visitors and greet callers, routing and resolving information requests, and directing calls or inquiries.
  • Manage incoming and outgoing mail and deliveries, prepare mailings with multiple carriers as needed, receive and distribute mail and packages to the appropriate employees daily.
  • Maintain the appearance of shared spaces, including meeting rooms, kitchens, and coffee stations, and monitor the schedule of meetings and replenish supplies daily.
  • Purchase and manage supplies and equipment as directed, manage requests for maintenance for office equipment, and ensure office space is safe, secure, and well-maintained.
  • Manage general office communications, maintain bulletin boards postings and event flyers, and partner with internal communications to provide employee announcements when appropriate.
  • Coordinate or assist with employee events and office activities, maintain calendar, coordinate planning, manage schedule, and maintain records.
  • Provide support to the Facility Manager and HR Leadership with administrative tasks and projects.
Requirements:
  • High School Diploma or GED required, Bachelor's degree preferred.
  • Two (2) years of office management experience preferred.
  • Ability to lift and transport materials and equipment weighing up to 50 pounds.
  • Excellent written and verbal communication skills and demonstrated ability to communicate ideas, instructions, and information in a clear, concise manner.
  • Computer experience required specifically with Zoom, Microsoft Teams, Outlook, PowerPoint, Word, and Excel.
  • Ability to handle confidential information.
  • Demonstrates a positive attitude and actively works for a positive environment.
  • Demonstrates a sense of urgency to achieve goals and requirements.
  • Attention to detail and ability to recognize opportunities and pursue them without being directed to do so.
  • Able to complete multiple tasks on a timely basis through effective prioritization.
  • Demonstrated problem identification, problem reporting, and problem-solving skills.
About KeHE Distributors:

KeHE Distributors is a natural, organic, specialty, and fresh food distributor that is committed to good living, good food, and good service. We are a people-first culture that values our employees and strives to create a positive and productive work environment.

We are an equal employment opportunity employer and prohibit all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

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