Administrative Assistant

2 weeks ago

Oceanside, California, United States BAGJUMP Airbag Systems Full time
Job Title:

Administrative Assistant (Part-time)

Location:

Oceanside, CA

Company:

BAGJUMP Airbag Systems

Compensation:

$23.00/hour (Dependent on experience)

Employment Type:

Part time / 15-20 hours per week

About Us:

BAGJUMP Airbag Systems is a leading manufacturer and pioneer of inflatable impact attenuating airbag systems. Founded in Austria by former professional snowboarders and sports enthusiasts, we offer superior service and high-end materials, positioning ourselves in the premium range of our industry.

We are seeking a detail-oriented and motivated individual for a part-time and in-person role supporting sales, day-to-day operations, and order fulfillment from our Oceanside, CA warehouse.

Position Overview:

The ideal candidate will bring the skill set necessary to thrive in a role focused on administrative support, order fulfillment, managing internal databases and processes, and for overseeing all aspects of our shipping and receiving operations to ensure the timely and accurate handling of products and materials.

This role provides valuable support by maintaining our high standards of quality and customer satisfaction; we hope to offer the individual hired for this position the opportunity to transition to a full-time role within the first year of employment based on fulfillment of key performance markers.

Key Responsibilities:
  • Track the status of order shipments for North American market to ensure timely delivery.
  • Maintain accurate records of all shipping and receiving transactions.
  • Prepare and process outgoing shipments, including packing, labeling, and documentation.
  • Generate quotes and prepare and execute sales contracts.
  • Process client payment.
  • Field client inquiries and serve as a point of contact between clients, internal staff, and external partners.
  • Collaborate with other departments to ensure timely and efficient workflow.
  • Assist with management of internal client, operational, and financial databases.
  • Track and process monthly office expenses by labeling invoices and receipts according to internal accounting standards.
  • Assist with making travel arrangements, processing travel expenses, and managing Outlook calendar appointments for internal office staff where necessary.
  • Keep stock of and order office and warehouse supplies as necessary.
  • Assist with light housekeeping of the office and warehouse.
  • Operate warehouse equipment safely and efficiently.
  • Ensure compliance with all safety and regulatory requirements.
Qualifications:
  • High school diploma or equivalent.
  • Previous experience in shipping and receiving or a related field.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office Suite, Adobe, and ability to quickly learn new programs.
  • Ability to operate forklifts and other warehouse equipment (certification preferred).
  • Proficient in using inventory management software and Microsoft Office Suite.
  • Ability to lift and move heavy objects (up to 70 lbs).
  • Valid California drivers license
  • Must pass background check
Benefits:
  • Competitive hourly wage
  • Flexible work schedule hours per week)
  • Paid sick leave
  • Annual team events
  • Opportunity to transition to a full-time position
  • Supportive and inclusive work environment
  • Work in a dynamic and international company in the extreme sports and family entertainment industry
  • Collaborate with prestigious organizations on innovative and exciting projects
How to Apply:

Interested candidates should submit their resume and cover letter to [insert email address] with the subject line "Part-Time Administrative Assistant Application - Oceanside, CA."

We look forward to hearing from you.

BAGJUMP Airbag Systems is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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