Administrative Support Specialist
2 days ago
Job Title: Administrative Assistant
Job Summary:
The Administrative Assistant plays a vital role in supporting the day-to-day operations of our community management team. As a key member of our team, you will provide administrative support, maintain accurate records, and ensure seamless communication with homeowners, board members, and vendors.
Responsibilities:
* Provide exceptional customer service and respond to inquiries in a timely and professional manner
* Prepare and distribute correspondence, reports, and other documents as needed
* Maintain accurate and up-to-date records, including homeowner and association information
* Process and distribute mail, packages, and other materials
* Assist community managers with monthly board packages and in-house mailings
* Update and maintain shared files and databases
* Perform various administrative tasks, including data entry, scanning, and faxing
* Maintain a clean and organized workspace, and report any supply needs to the Office Manager
Requirements:
* High school diploma or equivalent required; associate's degree preferred
* 3+ years of directly related experience
* Proficient in general office equipment, including copiers, fax machines, and phone systems
* Excellent communication and conflict resolution skills
* Ability to work independently and as part of a team
* Bilingual (English/Spanish) preferred
About Us:
Associa is a leading community management company with over 300 branch offices across North America. We provide unparalleled education, expertise, and innovation to our communities, serving over 7.5 million residents worldwide. For over 45 years, we have brought positive impact and meaningful value to communities. Learn more about us at
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