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Administrative Coordinator for Special Projects

2 months ago

Troy, Michigan, United States Oakland Community Health Network Full time
Job Overview

Under the guidance of management, this role encompasses a diverse range of professional analytical and administrative responsibilities aimed at supporting various functions, operations, programs, and departments. The position involves engaging in numerous administrative activities, including special initiatives, research projects, and analytical tasks. The coordinator will oversee and manage internal policies and procedures, generating reports to enhance operational efficiency and effectiveness. Collaboration with other departments, external agencies, and the public is a key aspect of this role.

Key Responsibilities

  • Conduct a variety of professional-level research, administrative, and analytical tasks to support assigned functions and operations.
  • Assist in various administrative activities within the designated area, including special initiatives and research projects.
  • Administer and coordinate assigned functions or projects, contributing to the development and execution of goals, objectives, and priorities.
  • Support the Director with multiple workgroup responsibilities.
  • Execute complex clerical tasks, such as creating new forms and presentations, maintaining databases, and preparing reports and correspondence.
  • Assist in resolving operational and administrative challenges; identify issues and conduct research to propose alternative solutions.
  • Coordinate, implement, and monitor special initiatives within the assigned area; perform in-depth research and analysis of new programs, services, policies, and procedures; prepare and present findings.
  • Ensure confidentiality of all information as mandated by law and policy.
  • Respond to inquiries in a professional manner, providing information relevant to the area of assignment in an efficient and timely fashion.
  • Perform related duties as necessary.

Qualifications and Requirements

Education:

  • Bachelor's degree in Health and Human Services, Business Administration, Finance, Accounting, Human Resources, Public Administration, Economics, or a related field.

Experience:

  • A minimum of three years of progressively responsible experience in administrative, analytical, and/or budgetary roles.

Knowledge:

  • Proficient in data collection methods, research techniques, and report preparation.
  • Skilled in statistical and financial analysis methods.
  • Understanding of financial record-keeping and reporting principles.
  • Familiarity with budget preparation and administration practices.
  • Knowledge of office procedures, methods, and equipment, including computers and relevant software applications.
  • Strong customer service principles.
  • Proficient in business correspondence.
  • Excellent command of English language, including spelling, grammar, and punctuation.
  • Awareness of pertinent federal, state, and local laws and regulations.

Competencies and Skills:

  • Advanced computer skills.
  • Proficient in Excel and data analysis.
  • Strong ability to collect, analyze, and present data effectively.
  • Excellent oral and written communication skills.
  • Strong interpersonal skills for effective collaboration with internal and external stakeholders.
  • Ability to handle sensitive and confidential information with discretion.
  • Ability to maintain professionalism and tact in interactions with management, staff, and community members.

Additional Information

  • Must possess reliable transportation for offsite meetings or site visits.
  • Availability for meetings and events outside standard office hours may be required.
  • Work is primarily conducted in an office environment.
  • Hybrid work schedule options may be available.
  • The ideal candidate must be capable of fulfilling all physical requirements of the position with or without reasonable accommodation.

OCHN is dedicated to cultivating a diverse workforce and promoting an inclusive and equitable culture. We are proud to be an equal opportunity employer that values and encourages the unique differences of our employees.