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Legal Office Coordinator

2 months ago

Norwalk, Connecticut, United States The TemPositions Group of Companies Full time

Position Overview:

We are seeking a qualified candidate for the role of Administrative Manager to support a prominent legal practice. This position involves a variety of responsibilities aimed at ensuring the smooth operation of the office.

Key Responsibilities:

  • Provide comprehensive administrative support to attorneys.
  • Assist in managing daily office functions and activities.
  • Handle financial documentation including expense reports and billing.
  • Efficiently manage electronic filing of documents using a CRM system.
  • Coordinate with clients and legal teams to schedule important meetings and court appearances.
  • Collaborate with attorneys to prepare necessary documents for mediation.
  • Manage incoming calls, take messages, and relay information as needed.
  • Maintain accurate records of document exchanges and follow up on missing information.
  • Utilize clerical skills for various office tasks, including filing and welcoming clients.
  • Organize and maintain both physical and digital files and databases.
  • Assist in calendar management and meeting arrangements, ensuring all details are addressed.

Qualifications:

  • Experience with IOLTA accounts and accurate financial record-keeping.
  • Exceptional communication, organizational, and time management abilities.
  • Familiarity with legal software and processes, including time tracking and document management.
  • Strong customer service skills.
  • Proficiency in CRM systems, preferably Clio or Salesforce.
  • Ability to securely manage and store sensitive information.
  • Advanced skills in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Commitment to maintaining confidentiality and adhering to ethical standards.

Company Overview:

We are an equal opportunity employer and adhere to all relevant federal, state, and local employment laws. We prohibit discrimination against any employee or applicant based on various protected characteristics. We encourage applications from individuals of diverse backgrounds and experiences.