Mail Operations Specialist

2 weeks ago


Chicago, Illinois, United States Website Island LLC Full time

Website Island LLC is looking for a committed and detail-oriented Mail Operations Specialist to become a vital part of our team. The Mail Operations Specialist will oversee the precise and prompt handling of incoming and outgoing correspondence and packages. This position entails organizing, distributing, and delivering mail within the company, ensuring that all items are managed securely and efficiently.

Key Responsibilities:

  • Organize and allocate incoming correspondence and packages to the correct departments and personnel.
  • Prepare and manage outgoing correspondence, including letters, parcels, and courier services.
  • Utilize mail sorting machinery and postage equipment accurately and effectively.
  • Maintain comprehensive records of all incoming and outgoing correspondence.
  • Guarantee the prompt delivery of mail throughout the organization.
  • Keep the mailroom orderly and stocked with essential supplies.
  • Report any inconsistencies, damaged items, or security issues to the supervisor.
  • Adhere to all safety protocols and company regulations.

Required Qualifications:

  • Ability to stand and walk for extended periods.
  • Capability to lift and transport packages weighing up to 50 pounds.
  • Strong focus on detail and precision.
  • Excellent organizational and time management abilities.
  • Proficient in basic computer operations and office equipment usage.
  • Ability to work autonomously as well as collaboratively within a team.


  • Chicago, Illinois, United States Website Island LLC Full time

    Website Island LLC is looking for a reliable and detail-oriented Mail Operations Specialist to become a vital part of our team. The Mail Operations Specialist plays a crucial role in the efficient handling of incoming and outgoing correspondence and packages. This position requires the sorting, distributing, and delivering of mail within the organization,...


  • Chicago, Illinois, United States The Millennium Group Full time

    Position OverviewThe Millennium Group is seeking a dedicated Mail Service Associate to manage various mailroom operations efficiently. This role is essential in ensuring that all mail and distribution tasks are performed with precision and care.Work Schedule: Monday-Friday, 8am to 5pmKey Responsibilities:Oversee the setup and breakdown of conference rooms,...


  • Chicago, Illinois, United States The Millennium Group Full time

    Job OverviewSchedule: Monday to Friday, 8 AM - 5 PMPrimary Duties:Manage the setup and breakdown of conference rooms and beverage requests as per the directives from the Conference Center Coordinator.Conduct regular inspections to ensure the Conference Center meets cleanliness and organization standards; perform weekly inventory checks.Daily stocking and...


  • Chicago, Illinois, United States Tree of Life Products Full time

    Job DescriptionWe are seeking a diligent and detail-oriented Package/Mail Screener to fill a critical role at Tree of Life Products. The ideal candidate will be responsible for ensuring the security and compliance of all incoming and outgoing packages and mail.Key Responsibilities:Screen and inspect all packages, parcels, and mail using advanced security...


  • Chicago, Illinois, United States U.S. Bank Full time

    At U.S. Bank, we are committed to excellence in serving our customers and communities. Our mission is to empower individuals and businesses to make informed financial choices while fostering growth and success in the communities we serve. We recognize that every team member brings unique strengths to our collective goals, and we offer a wide array of...


  • Chicago, Illinois, United States Aurora Traders LLC Full time

    Job OverviewAurora Traders LLC, a prominent entity in the wholesale and retail distribution sector of consumer products, is seeking a meticulous and systematic Mailroom Clerk. The successful candidate will adeptly oversee the circulation of mail and packages within the organization, guaranteeing prompt distribution and management of all...


  • Chicago, Illinois, United States Aurora Traders LLC Full time

    Job OverviewAurora Traders LLC, a prominent entity in the wholesale and retail distribution sector of consumer products, is seeking a meticulous and organized Mailroom Clerk. The successful candidate will adeptly oversee the movement of mail and packages within the organization, ensuring prompt distribution and management of all correspondence.Core...


  • Chicago, Illinois, United States Ivyhill Technologies LLC Full time

    Job DescriptionIvyhill Technologies LLC is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support services to our project located in Chicago, IL.The Administrative Support Specialist will be responsible for:Supply and Equipment ManagementMaintain a...


  • Chicago, Illinois, United States PEB FINANCIAL SERVICES Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at PEB Financial Services. As an Office Manager, you will play a critical role in supporting our financial advisors and ensuring the smooth operation of our office.Key ResponsibilitiesData Preparation: Prepare and compile data and sales materials for client...


  • Chicago, Illinois, United States United States Courts Full time

    Position Overview: The United States Courts is currently seeking applications for the role of Operations Specialist at the entry level, with opportunities for advancement following successful training.Applicants must utilize the court's online application system and provide a cover letter, resume, and two professional references.In this entry-level position,...


  • Chicago, Illinois, United States MMC Inc Full time

    Company Overview:MMC Inc. is a leading firm of specialists committed to leveraging economic, financial, and quantitative insights to navigate intricate business and legal challenges.About Us:With decades of experience, our team of economists, social scientists, and statisticians has been instrumental in formulating strategies, conducting studies, producing...


  • Chicago, Illinois, United States The Millennium Group Full time

    Position OverviewThe Millennium Group is seeking a dedicated Mail Service Associate to manage various mailroom operations efficiently. This role is essential in ensuring that all postal and distribution tasks are executed with precision and professionalism.Shift: Monday-Friday 8am to 5pmKey Responsibilities:Manage the setup and reset of conference rooms,...


  • Chicago, Illinois, United States Mazda North American Operations Full time

    Job Title:Strategic Visualization SpecialistThis role is responsible for developing materials for executive approval, focusing on crafting and visualizing the storyline for executive-level presentations. The Specialist will ensure that the content is compelling, coherent, and visually engaging, providing insights and recommendations to enhance the narrative...


  • Chicago, Illinois, United States Office of the Chief Judge Adult Probation Department-Cook Count Full time

    Job SummaryThe Office of the Chief Judge/Adult Probation Department-Cook County seeks a highly skilled Cashier - Financial Operations Specialist to join our team. As a key member of our financial operations team, you will be responsible for ensuring the accuracy and efficiency of our financial processes.Key ResponsibilitiesFinancial Data Management:...


  • Chicago, Illinois, United States Illinois Northern District Court Full time

    Job SummaryThe Illinois Northern District Court is seeking a highly skilled and detail-oriented Operations Specialist to join our team. As an Operations Specialist, you will play a critical role in ensuring the smooth operation of our courtroom and administrative functions.Key ResponsibilitiesProvide exceptional customer service to court staff, attorneys,...


  • Chicago, Illinois, United States AppleOne Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at AppleOne. As an Office Support Specialist, you will be responsible for providing exceptional administrative support to our clients and ensuring the smooth operation of our office.Key ResponsibilitiesSort and deliver mail, manage shipping, and...


  • Chicago, Illinois, United States Brown & Riding Full time

    Position Overview: The Operations Support Specialist plays a crucial role in assisting the brokerage team with their daily operational and administrative tasks by managing active and archived policy documentation; all while adhering to the established values, objectives, and procedures of Brown & Riding. Key Responsibilities: Achieve quality standards and...


  • Chicago, Illinois, United States Zacks Investment Management Full time

    About UsZacks Investment Management is a prominent player in the financial services sector, dedicated to providing exceptional investment management and research services. Our commitment to excellence has established us as a trusted partner for both individual and institutional investors.POSITION SUMMARY - OPERATIONS ASSOCIATEWe are seeking a detail-oriented...


  • Chicago, Illinois, United States Zacks Investment Management Full time

    About UsZacks Investment Management is a leading firm in the financial services industry, dedicated to providing top-notch investment solutions and research. We are committed to delivering exceptional service to our clients, ensuring they have the tools and information necessary to make informed investment decisions.Position Overview - Operations AssociateWe...


  • Chicago, Illinois, United States Zacks Investment Management Full time

    About UsZacks Investment Management is a prominent player in the financial services sector, dedicated to providing exceptional investment management and research services. Our firm prides itself on delivering comprehensive solutions to both individual and institutional investors.POSITION SUMMARY - OPERATIONS ASSOCIATEWe are seeking a detail-oriented...