Legal Operations Administrator

2 weeks ago

Chicago, Illinois, United States United States Courts Full time

Position Overview:
The United States Courts is currently seeking applications for the role of Operations Specialist at the entry level, with opportunities for advancement following successful training.

Applicants must utilize the court's online application system and provide a cover letter, resume, and two professional references.

In this entry-level position, the Operations Specialist will undertake various responsibilities, including processing payments, managing case assignments, and overseeing mail operations.

Upon completion of entry-level training, an Operations Specialist may progress to learn about case filing docketing and the auditing of case files to ensure compliance with court standards.

Once fully trained in docketing and auditing, the Operations Specialist can seek opportunities to serve as a courtroom deputy, assisting judges during court sessions, documenting key outcomes, and managing case-related documents.

The advancement through the levels is determined by the candidate's initiative and proficiency in mastering required skills.

Key Responsibilities:
At the CL 24 Level:

- Collects payments from clients in cash or check for bonds, fines, and fees, ensuring daily reconciliation of collected funds and compliance with court policies.

- Manages mailroom operations, including the collection, sorting, and distribution of mail.

- Verifies attorney admissions to practice, provides requested files or document copies, and assigns new civil and criminal cases.

- Processes requests for certified copies, assigns case numbers and judges, and manages prisoner correspondence.


At the CL 25 Level:

- Prepares and issues legal documents such as summons, notices, and judgments; maintains records of pleadings and motions on the Case Management/Electronic Case Files (CM/ECF) system.

- Responds to inquiries regarding case statuses and assists the public with electronic filing in a professional manner.

- Ensures proper documentation is placed on the record and audits submissions for compliance with court guidelines.

- Closes cases upon receipt of final documents, such as judgments and closing orders.


At the CL 26 Level:

- Facilitates the smooth operation of court proceedings, including courtroom setup, managing exhibits, and taking notes of rulings and proceedings.

- Maintains oversight of cases assigned to the judge, ensuring all filings conform to procedural rules.

- Schedules and regulates the progress of cases, notifying involved parties of hearing dates and following through until resolution.

- Acts as a liaison between attorneys and the judge, providing information on procedural matters and maintaining communication regarding case statuses.


General Requirements:
- Strong customer service skills are essential for success in this role.

- Candidates should possess the ability to deliver clear oral and written instructions, demonstrate strong organizational skills, and prioritize tasks effectively.

- A foundational understanding of courtroom operations, legal terminology, and clerical processes is preferred but not mandatory.

- Attention to detail is critical, as it is a key competency for this position.

- Proficiency in automated systems such as Word, Outlook, CM/ECF, PACER, and other data entry platforms is required.

- While a bachelor's degree is preferred, candidates must have at least an associate degree. Paralegal qualifications or experience are advantageous.

- Candidates should exhibit a professional demeanor and attire suitable for a court environment.

Application Process:
Interested applicants must apply through the court's online application system, providing a cover letter, resume, and two professional references.

Due to the volume of applications, only those selected for interviews will be contacted.

All new hires must be fully vaccinated against COVID-19 and provide proof of vaccination or submit a request for exemption based on religious beliefs or medical conditions.

The U.S. District Court adheres to the Code of Conduct for Judicial Employees, and reference checks will be conducted with previous employers. A background investigation, including fingerprinting and criminal record checks, will be required as a condition of employment.

The federal Judiciary is an Equal Employment Opportunity employer.

  • Legal Administrator

    3 weeks ago

    Chicago, Illinois, United States Komatsu Full time

    Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and...

  • Legal Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: Practice AssistantLocation: Chicago, ILIndustry: LegalCompensation: $65,000 - $83,000 annually, commensurate with experienceAbout the Firm:Our client, a distinguished law firm in Chicago, is in search of a committed Practice Assistant to enhance their operations. This position presents a chance to assist attorneys in a vibrant legal setting...

  • Legal Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States Willenson Law, LLC Full time

    Position Title: Legal Administrative Assistant / Paralegal (Part-Time)Overview:We are in search of a meticulous, organized, and empathetic individual to become a part of our team as a part-time Legal Administrative Assistant. This position encompasses a blend of paralegal and administrative responsibilities, aiding our legal professionals and ensuring...

  • Legal Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States Patrick Mcclurkin law office Full time

    Job Title: Legal Administrative AssistantWe are seeking a skilled and detail-oriented Legal Administrative Assistant to support our legal team with various tasks.The successful candidate will be proficient in liaising with clients, witnesses, and legal professionals while providing essential administrative assistance to attorneys.Key Responsibilities:Draft...

  • U.S. Immigration Legal Assistant

    2 weeks ago

    Chicago, Illinois, United States CTM Legal Group Full time

    Job OverviewCTM Legal Group is in search of a dedicated and detail-oriented U.S. Immigration Legal Assistant to enhance our proficient legal team. The successful candidate will have a minimum of two years of experience in U.S. immigration law and will play a crucial role in supporting our attorneys and clients throughout the immigration journey. This...

  • Legal Administrative Assistant

    1 week ago

    Chicago, Illinois, United States Caesar & Bender, LLP Full time

    Job OverviewWe are seeking a proficient Legal Administrative Assistant to join our esteemed team. The successful candidate will play a vital role in managing billing processes and providing comprehensive support to our Executive team through various administrative functions that contribute to the firm's success.Key Responsibilities:Oversee client billing and...

  • Legal Administrative Coordinator

    3 days ago

    Chicago, Illinois, United States UB Greensfelder LLP Full time

    Job Opportunity at UB Greensfelder LLPUB Greensfelder LLP, a leading full-service law firm, is seeking a highly skilled and detail-oriented Legal Administrative Assistant to join our team in Chicago. As a key member of our litigation support team, you will play a vital role in ensuring the smooth operation of our office.Responsibilities:Manage calendars,...

  • Legal Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States Alston & Bird LLP Full time

    THE FIRMAt Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine's "100 Best Companies to Work For" for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and...

  • Senior Administrative Assistant Legal

    1 month ago

    Chicago, Illinois, United States AbbVie Full time

    Company DescriptionAbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services...

  • Real Estate Legal Counsel

    2 weeks ago

    Chicago, Illinois, United States EpsteinSchwartz Legal Search Full time

    EpsteinSchwartz Legal Search is excited to present a new opportunity for an Associate Counsel. Our client, a comprehensive real estate firm located in Chicago, is seeking a real estate attorney with expertise in acquisitions, development, leasing, and property management to become a vital part of its innovative and proficient legal team. The Associate...

  • Senior Legal Advisor for Regional Operations

    2 weeks ago

    Chicago, Illinois, United States FEMA Full time

    Position OverviewAgency: Federal Emergency Management Agency (FEMA)Role: Regional CounselLocation: FEMA Region 5Grade Level: GS-14/15Application Instructions: Please ensure that your application is complete, including a cover letter, as incomplete submissions will not be reviewed.Position Summary:The Regional Counsel for FEMA Region 5 is a pivotal role...

  • Administrative Legal Coordinator

    2 weeks ago

    Chicago, Illinois, United States Mandarich Law Group, LLP Full time

    Legal Support Specialist - Chicago AreaMandarich Law Group, LLP is actively looking for a Legal Support Specialist to become a vital part of our team in the Chicago area. As a leading firm in debt recovery law, we operate across various states, providing exceptional legal services.Position Overview:Evaluate and manage accounts in accordance with established...

  • Senior Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States Chicago Legal Search, Ltd. Full time

    Job OverviewA prominent legal practice is seeking a Senior Administrative Coordinator with over 7 years of experience in litigation support to assist the managing partner. Key ResponsibilitiesThis role demands a dynamic individual who can thrive in a fast-paced environment. The ideal candidate will possess:Exceptional attention to detailProven litigation...

  • Senior Legal Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States The Larko Group Full time

    Step into a pivotal role where you will manage essential duties and create remarkable opportunities: partner with esteemed legal experts, serve as a vital support to attorneys, and play an instrumental part in the daily operations of the firm. As a cherished team member, you will be key in orchestrating the flow of information, evaluating, organizing, and...

  • In-House Legal Counsel

    3 days ago

    Chicago, Illinois, United States McCormack Schreiber Legal Search Full time

    About the Position:Mccormack Schreiber Legal Search is proud to partner with a leading global private markets investment manager in their search for a seasoned lawyer with expertise in 40 Act/securities law to join their thriving Legal and Compliance team as a Legal Counsel in Chicago.Key Highlights:Excellent compensation and benefits package100%...

  • Managing Litigation Executive for Legal Funding

    2 weeks ago

    Chicago, Illinois, United States McCormack Schreiber Legal Search Full time

    Position Overview:Our client, a dynamic investment management firm based in Chicago specializing in litigation financing, is seeking a seasoned litigator with a strong background from a prestigious law firm to fill the role of Managing Director. This position offers the chance to engage deeply in various facets of the firm's investments, including...

  • Legal Operations Coordinator

    2 weeks ago

    Chicago, Illinois, United States Deutsche Bank Full time

    Position: Legal Operations Coordinator (Alternative Investments)Location: Chicago, ILPosition Overview:Oversee and manage client and investor documentation, including resolutions, shareholder registers, side letters, investment management contracts, property management contracts, and more.Entity Formation Responsibilities: Prepare qualification documents,...

  • Legal Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States Jobot Full time

    Remote Legal Assistant / Competitive Benefits / Supportive Work Environment / Employment Law FocusAbout Jobot:Jobot is committed to fostering a dynamic and inclusive workplace. We pride ourselves on our collaborative culture and our dedication to professional development.Why consider a position with us?- Attractive salary and comprehensive benefits-...

  • Legal Operations Specialist

    4 weeks ago

    Chicago, Illinois, United States HSBC Full time

    Job description Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We're bringing together the people, ideas and capital that nurture progress and growth, helping to create a...

  • Legal Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States Jobot Full time

    Hybrid Legal Assistant / 401K Match / Comprehensive Benefits / Exceptional Work Environment / Employment Law FocusAbout Jobot:Lorem ipsum dolor sit amet, consectetur adipiscing elit. Nulla ac nulla maximus, efficitur lorem vitae, pellentesque mauris. Duis aliquet vestibulum tellus, ut convallis quam faucibus ut.Why Work With Us?- Competitive salary and...