Payroll Manager
4 weeks ago
Job Summary
The Payroll Manager will oversee the preparation and distribution of hourly and salaried payroll in a timely and accurate manner, ensuring compliance with payroll tax regulations. This role will also be responsible for maintaining payroll tax compliance, reviewing the preparation and filing of required reports, and recommending new or changes to existing department systems, programs, policies, and payroll procedures.
Key Responsibilities
• Manage and review all payroll for US-based exempt and non-exempt employees in accordance with federal, state, and local laws.
• Maintain automated time and attendance programs for employees and temporary workers, including time-off accruals.
• Process annual merit increases, promotional increases, commission checks, special payroll runs, or other special payment requests, ensuring consistency and compliance.
• Follow company policies, payroll policies, and government regulations in the processing of payroll procedures, deductions, wage garnishments, and benefit deductions.
• Collaborate with external auditors on annual financial audits, 401(k), and worker's compensation audits.
• Perform detailed reconciliation of payroll-related GL accounts and make adjusting entries as necessary.
• Monitor and reconcile all payroll tax payments made by third-party consultants, ensuring timely and compliant payments.
• Assist in evaluating and improving payroll operations, documenting and updating policies and procedures, and internal controls.
• Supervise, develop, measure, monitor, and evaluate the performance of direct reports.
• Handle escalated inquiries and resolve issues in a timely manner.
• Lead direct reports in a manner that fosters ethical business practices and teamwork while supporting and enforcing all company policies and practices.
• Administer the company 401(k), 409(a) benefit plans, Flexible Spending Accounts (FSA), and Transit Plans.
• Maintain confidentiality and discretion when meeting with individual employees about sensitive situations surrounding pay or other payroll-related issues.
• Prepare payroll estimates and create and run reports as requested by management, including annual regular rate of pay calculations for non-exempt employees for the annual bonus.
• Monitor the Company Leased Vehicle Program, ensuring taxable income is recorded properly on W-2 forms.
• Understand Mizuho OSI's business objectives and the relationship between the department and those objectives, supporting and following the Corporate Vision, Mission & Values Statements, maintaining the services and quality levels set by Mizuho OSI, and continually enabling Mizuho OSI to be a great place to work.
• Understand, follow, and support Mizuho OSI's internal Quality System policies, procedures, and work instructions, including but not limited to applicable external regulations (21 Code of Federal Regulations Part 820 Quality System Regulations and applicable International Standards).
• Perform other duties as assigned.
Qualifications & Requirements
• Bachelor's degree in business; five to seven years of progressively responsible payroll and basic accounting principles with minimum four years of supervisory experience preferred; or equivalent combination of education and experience.
• Knowledge of current IRS payroll guidelines.
• Knowledge of payroll as it relates to federal and state wage & hour laws and regulations.
• Knowledge of medical insurance and employee benefit plans.
• Strong working knowledge of payroll and timekeeping systems.
• Knowledge and experience in operating personal computers, various office equipment, and machines, and telephone systems.
• Ability to communicate with employees and other business contacts in a courteous and professional manner.
• Must be able to maintain a professional attitude while under pressure when assisting employees.
• Ability to maintain confidentiality of classified information.
• Proficiency with Success Factors Employee Central Payroll & Time preferred.
• Certified Payroll Professional (CPP) strongly preferred.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Salary: $124,000 - $160,000 DOE + potential annual bonus + comprehensive benefits package
• EOE STATEMENT
Mizuho OSI is an Equal Opportunity Employer and makes business decisions based on job-related criteria only. Company policy prohibits unlawful discrimination based on race, color, religious creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, sexual identity, or any other consideration made unlawful by federal, state, or local laws.
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