Administrative Coordinator
2 months ago
We are seeking an experienced Administrative Generalist to join our team at the Commonwealth of Virginia. The successful candidate will provide high-level administrative support to our department, including clinical support, schedule management, and maintenance of records.
Key Responsibilities- Provide administrative support to department faculty and staff, including coordination of meetings, travel arrangements, and correspondence.
- Manage and maintain accurate records, including curricula vitae, calendars, and other administrative documents.
- Process and reconcile financial transactions, including purchase orders, travel and expense reports, and accounting adjustments.
- Advise faculty, staff, and students on purchasing, travel, and general reimbursements.
- Communicate with vendors and external collaborators on purchasing transactions and troubleshoot orders as needed.
- Perform a variety of administrative duties, including special projects and support for departmental operations.
- Bachelor's degree or equivalent experience.
- At least three years of experience in an administrative support role.
- Excellent analytical and numerical skills, with the ability to research and analyze financial data.
- Strong communication and interpersonal skills, with the ability to work effectively with faculty, staff, and external partners.
- Working knowledge of Microsoft Office and other administrative software systems.
- Experience with Workday Finance or other financial management systems.
- Knowledge of accounting, accounts payable, procurement, and reconciliation.
- Basic level knowledge of sponsored funding and purchasing rules and guidelines.
The Commonwealth of Virginia offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are an equal opportunity employer and welcome applications from diverse candidates.
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Administrative Coordinator
1 month ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the University of Virginia Department of Neurosurgery. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and edit manuscripts for scientific...
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Administrative Coordinator
2 weeks ago
Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full timeJob Title: Administrative SpecialistAs an Administrative Specialist at The Rector & Visitors of the University of Virginia, you will play a crucial role in the coordination of complex administrative functions and the maintenance of electronic information systems for Procurement Operations.Key Responsibilities:Coordinate and administer various administrative...
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Administrative Coordinator
2 weeks ago
Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our team at The Rector & Visitors of the University of Virginia. The successful candidate will be responsible for coordinating complex administrative functions and maintaining electronic information systems for Procurement Operations.Key ResponsibilitiesProvide coordination and...
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Senior Administrative Coordinator
2 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob Title: Senior Administrative CoordinatorThe School of Education and Human Development at the University of Virginia seeks a highly skilled and organized Senior Administrative Coordinator to support the Education Leadership, Foundations & Policy department. As a key member of the team, you will play a critical role in ensuring the smooth operation of the...
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Senior Administrative Coordinator
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob Title: Senior Administrative CoordinatorThe School of Education and Human Development at the University of Virginia seeks a highly skilled and detail-oriented Senior Administrative Coordinator to support the Education Leadership, Foundations & Policy department. As a key member of the team, you will play a critical role in ensuring the smooth operation...
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Senior Administrative Coordinator
3 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob Title: Senior Administrative AssistantThe Commonwealth of Virginia seeks a highly skilled Senior Administrative Assistant to join the Department of Family Medicine within the School of Medicine. As a key member of the administrative team, you will provide advanced administrative support to a group of clinical and research faculty.Responsibilities:Provide...
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Research Administration Coordinator
2 months ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timePosition Overview: The Commonwealth of Virginia is looking for a dedicated Research Administration Coordinator to join our Office of Grants and Contracts. This role is essential in supporting research administration functions in collaboration with our Senior Administrative team. We seek individuals who are committed to a career in research administration,...
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Senior Administrative Coordinator
2 weeks ago
Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full timeSenior Administrative AssistantThe University of Virginia seeks a highly skilled Senior Administrative Assistant to join the Department of Family Medicine within the School of Medicine. As a key member of the administrative team, you will provide exceptional support to clinical and research faculty, ensuring the smooth operation of the department.Key...
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Administrative Coordinator
1 month ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia is seeking an Administrative Assistant to provide clerical and administrative support to the Biorepository and Tissue Research Facility (BTRF). The successful candidate will work under the general direction of a supervisor and have a demonstrated capacity to work independently and make decisions based on standard...
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Senior Administrative Coordinator
2 weeks ago
Charlottesville, Virginia, United States Virginia Jobs Full time{"Responsibilities": "Key ResponsibilitiesProvide advanced administrative coordination to support office operations and special projects.Arrange business travel, coordinate meetings, and support agenda management and expense tracking.Maintain website and update faculty CVs.Scholarly reference management and assist with grants as needed.Compile data for...
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Ambulatory Clinic Administrative Coordinator
1 month ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeAmbulatory Clinic Administrative Coordinator Job DescriptionThe Ambulatory Clinic Administrative Coordinator plays a vital role in ensuring the smooth operation of our ambulatory clinics. This position requires strong organizational and interpersonal skills, as well as the ability to work effectively in a fast-paced environment.Key...
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Clinical Administrative Coordinator, Anesthesiology
2 months ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timePosition Title: Clinical Administrative Coordinator at the Anesthesiology Division, Commonwealth of VirginiaThe Anesthesiology Division at the Commonwealth of Virginia is seeking a committed Clinical Administrative Coordinator to become an integral part of their workforce. This position entails delivering vital administrative assistance to departmental...
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Ambulatory Clinic Administrative Coordinator
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeAmbulatory Clinic Administrative Coordinator Job SummaryThe Ambulatory Clinic Administrative Coordinator plays a vital role in ensuring the smooth operation of our ambulatory clinics. This position requires strong organizational and interpersonal skills, as well as the ability to work effectively in a fast-paced environment.Key Responsibilities:Facilitate...
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Senior Medical Administrative Coordinator
1 month ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Medical Administrative Coordinator to join our team at the University of Virginia. The successful candidate will provide exceptional administrative support to multiple physicians and physician assistants, ensuring seamless day-to-day operations and maintaining the highest level of...
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Ambulatory Clinic Administrative Coordinator
1 week ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeAmbulatory Clinic Administrative CoordinatorThe Ambulatory Clinic Administrative Coordinator plays a vital role in ensuring the smooth operation of our ambulatory clinics. This position requires strong interpersonal and organizational skills, as well as the ability to work effectively in a fast-paced environment.Key Responsibilities:Facilitate communication...
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Lead Administrative Operations Coordinator
2 months ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timePosition Overview: The Commonwealth of Virginia is seeking a dedicated Lead Administrative Operations Coordinator to support the Education Leadership, Foundations & Policy department. This role is essential for the efficient functioning of the department and demands a high level of professionalism, teamwork, initiative, and meticulous attention to...
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Registered Nurse
1 week ago
Charlottesville, Virginia, United States University of Virginia Health System Full timeJob Title: Registered Nurse - Administrative CoordinatorUVA Health System is seeking a Registered Nurse - Administrative Coordinator to join our team. This role will be responsible for the implementation of the home health program, including quality review, quality improvement, intake and referral review.About UVA Health SystemUVA Health System is a Magnet...
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Registered Nurse
5 days ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob Title: Registered Nurse - Administrative CoordinatorUVA Continuum Home Health Care is seeking a Registered Nurse - Administrative Coordinator to join our team. As a key member of our leadership team, you will be responsible for the implementation of our home health program, including quality review, quality improvement, intake and referral review.About...
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Charlottesville, Virginia, United States University of Virginia Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our Cardiac Device Clinic team. The successful candidate will be responsible for coordinating complex administrative functions and maintaining electronic information systems.Key ResponsibilitiesCoordinate remote cardiac monitoring of patients and scheduling of patientsDevelop and...
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Senior Medical Administrative Coordinator
2 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Department of Orthopaedic Surgery at the University of Virginia School of Medicine is seeking a highly skilled and experienced Senior Medical Administrative Coordinator to join its administrative team. This is a critical role that requires exceptional organizational, communication, and problem-solving skills to provide high-quality...