Senior Administrative Coordinator

19 hours ago

Charlottesville, Virginia, United States Virginia Jobs Full time
{"Responsibilities": "Key Responsibilities
  • Provide advanced administrative coordination to support office operations and special projects.
  • Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
  • Maintain website and update faculty CVs.
  • Scholarly reference management and assist with grants as needed.
  • Compile data for preparation and editing for senior leaders.
  • Review and answer correspondence, screen callers and visitors, and handle confidential matters.
  • Manage electronic files and produce/edit reports and documents.
  • Serve as the point of contact for facility, equipment, or service calls.
  • Organize meetings and materials for special events.
  • Schedule and coordinate meetings, educational events, and travel. Monitor calendars, bringing pertinent items and dates to the attention of medical professional personnel.
  • Track expenditures with receipts or other relevant documentation and prepare and/or process reimbursement requests.
  • Provide assistance with the coordination of the interview and selection process, credentialing process, and graduation verification.
  • Provide assistance to department leadership to ensure operations are executed on schedule, provide facilities support and resources are used efficiently.
Qualifications
  • High School diploma with four years of relevant experience is required. Bachelor's may substitute for experience.
  • Must have excellent written and verbal communication skills.
  • Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy environment.
  • Strong computer skills and proficiency in MS Office (Publisher, Word, Outlook and Excel) is required.
  • Administrative experience in academia experience preferred.
Benefits
  • Hiring Range: $17.50/hour - $31.99/hour commensurate with education and experience.
  • This position will remain open until filled.
  • This is a Non-Exempt level, benefited position.
  • This position is a restricted position and is dependent upon project need, availability of funding and performance.
Application Instructions
  • Please apply through the University of Virginia's job portal.
  • Required Application Materials: CV, Cover Letter, Contact information for 3 references.
  • Please note multiple documents can be submitted in the CV/Resume Box.
"}

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