Senior Administrative Coordinator

4 hours ago


Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full time
Senior Administrative Assistant

The University of Virginia seeks a highly skilled Senior Administrative Assistant to join the Department of Family Medicine within the School of Medicine. As a key member of the administrative team, you will provide exceptional support to clinical and research faculty, ensuring the smooth operation of the department.

Key Responsibilities:
  • Provide advanced administrative coordination to support office operations and special projects.
  • Arrange business travel, coordinate meetings, and manage agendas and expenses.
  • Maintain the department's website and update faculty CVs.
  • Scholarly reference management and assist with grants as needed.
  • Compile data for senior leaders and review correspondence.
  • Manage electronic files, produce reports, and serve as the point of contact for facility and equipment calls.
  • Organize meetings, events, and travel, monitoring calendars and bringing pertinent items to the attention of medical personnel.
  • Track expenditures and prepare reimbursement requests.
  • Assist with the interview and selection process, credentialing, and graduation verification.
  • Provide support to department leadership to ensure operations are executed on schedule and resources are used efficiently.
Requirements:
  • High School diploma with four years of relevant experience or Bachelor's degree.
  • Excellent written and verbal communication skills.
  • Strong organizational skills, attention to detail, and ability to manage multiple tasks.
  • Proficiency in MS Office (Publisher, Word, Outlook, and Excel).
  • Administrative experience in academia preferred.
Compensation:

$17.50/hour - $31.99/hour commensurate with education and experience.

This is a Non-Exempt level, benefited position. The University will perform background checks on all new hires prior to employment.



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