Office Coordinator
1 day ago
{"h3": "Job Overview"}
Job Overview
We are seeking a highly-organized and detail-oriented Office Coordinator to support our team in Middletown, OH. The ideal candidate will have experience in shipping logistics, possess excellent communication skills, and have a proven track record in office management.
Key Office Responsibilities
• Process work orders, maintaining accurate records and reports.
• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and mail correspondence.
• Provide administrative support to management and team members, ensuring seamless day-to-day operations.
• Manage office budget, track expenses, and process invoices in a timely and accurate manner.
• Maintain office supplies and inventory, ensuring no stock outages and optimal productivity.
• Collaborate with the Warehouse Manager to achieve business objectives and drive growth.
• Assist in onboarding new employees and managing office access, ensuring a smooth transition.
Key Shipping Responsibilities
• Generate and manage Bill of Lading documents for outgoing LTL and FTL shipments.
• Schedule LTL and FTL trucks for pickup and delivery, ensuring timely and efficient transportation.
• Coordinate with customers directly to obtain their desired ship method if not specified on the work order.
• Ensure shipping documents comply with company regulations and applicable customs requirements.
• Communicate proactively with warehouse staff to ensure proper packaging and labeling of shipments as per customer request.
• Troubleshoot any delivery issues that arise, working with logistics partners and customers to resolve issues quickly.
Qualifications
• Reliably commute or plan to relocate before starting work (Required): Middletown, OH 45044
• High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
• Some Spanish-language skills
• Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
• Experience in shipping, logistics, or supply chain management preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize work effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.
• Familiarity with creating BOLs and scheduling freight carriers is a plus.
• Positive attitude and ability to work in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information.
Benefits
• Competitive salary
• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Retirement plan
• Opportunities for professional development
Perks
• Weekends off
• Casual dress code (jeans and t-shirt)
• Weekly pay
• Supportive and friendly work environment
Company Description
At Durable Superior Casters, we prioritize customer satisfaction while ensuring our employees and partners thrive. Since 1991, we've been a leading caster and wheel manufacturer in North America, known for quality, competitive pricing, and exceptional service due to our 3 core beliefs: Family, Innovation, and Inventory. Our commitment to quick order fulfillment is supported by our network of dedicated distributors and our 6 strategically located assembly plants. To learn more about us, visit www.durablesuperior.com
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