Office Coordinator
6 days ago
We are seeking a highly-organized and energetic Office Coordinator to join our team at Durable Superior Casters. The ideal candidate will have experience in shipping logistics, possess excellent communication skills, and have experience in office management.
Key Responsibilities:- Process work orders, including organizing, maintaining files, records, and reports.
- Primary point of contact for internal and external communications for the warehouse, including phone calls, emails, and mail correspondence.
- Provide administrative support to management and team members.
- Manage office budget, track expenses, and process invoices.
- Manage office supplies and inventory, ensuring no stock outages.
- Collaborate with the Warehouse Manager to achieve business objectives.
- Assist in onboarding new employees and managing office access.
- Generate and manage Bill of Lading for outgoing LTL and FTL shipments.
- Schedule LTL and FTL trucks for pickup and delivery.
- Coordinate with customers directly to obtain their desired ship method if not specified on the work order.
- Ensure shipping documents are within company compliance and any applicable customs regulations.
- Communicate proactively with warehouse staff to ensure proper packaging and labeling of shipments as per customer request.
- Troubleshoot any delivery issues that arise, working with logistics partners and customers to resolve issues quickly.
- Reliably commute or plan to relocate before starting work.
- High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
- Some Spanish-language skills.
- Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
- Experience in shipping, logistics, or supply chain management preferred.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize work effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.
- Familiarity with creating BOLs and scheduling freight carriers is a plus.
- Positive attitude and ability to work in a fast-paced environment.
- Ability to maintain confidentiality and handle sensitive information.
- Competitive salary.
- 401(k).
- Dental insurance.
- Health insurance.
- Vision insurance.
- Paid time off.
- Retirement plan.
- Opportunities for professional development.
- Weekends off.
- Casual dress code (jeans and t-shirt).
- Weekly pay.
- Supportive and friendly work environment.
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