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Practice Services Coordinator

2 months ago

Blue Bell, Pennsylvania, United States Fox Rothschild Full time
Job Summary

We are seeking a highly organized and detail-oriented Practice Services Assistant to join our Talent Management Department. As a key member of our team, you will provide comprehensive administrative and clerical support to our Practice Services team.

Key Responsibilities
  • Provide administrative and clerical support to the Practice Services team, including electronic file creation, electronic filing, answering phones, copying, scanning, and check requests.
  • Maintain electronic files and employee records and archive based on established record retention policy.
  • Coordinate meetings, including scheduling, submitting video conference and hospitality requests, booking conference rooms, and preparing materials.
  • Assist in the creation and maintenance of best practices guides, standard operating procedures, and guidelines for implementation and adoption for existing and new initiatives and processes.
  • Assist with special projects and firm-wide initiatives, including participating in project meetings for planning, implementation, and training.
  • Assist with the coordination of review process calendars, meeting schedules, and deadlines to ensure that each process runs on time.
  • Support delivery of talent development programs, including working with our LMS database.
Requirements
  • Bachelor's degree in a related field required. Equivalent work experience will be considered in lieu of a bachelor's degree.
  • 1-2 years of experience working in a fast-paced environment. Law firm experience preferred but not required.
  • Ability to use standard office equipment, including personal computers, copiers, scanners, telephones, etc.
  • Proficient with MS Word, Excel, and PowerPoint.
  • Excellent organizational and interpersonal relations skills; strong internal client focus.
  • Ability to maintain confidentiality at all times.
  • Ability to manage multiple priorities and tasks simultaneously and follow through on issues in a timely manner.
  • Excellent presentation, writing, and verbal communication skills, as well as the ability to be proactive in tailoring communications effectively for different groups and stakeholders.
Work Environment and Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

This job requires sedentary work, exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

Worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.