Administrative Coordinator
2 weeks ago
Are you a meticulous and dedicated professional? Do you thrive in structured environments with established processes? If you enjoy a dynamic workplace filled with diverse tasks and have a passion for supporting others, we have an exciting opportunity for you in the real estate sector.
We are seeking an exceptional Executive Assistant to join the DOMAINE Real Estate Team. This role is crucial in allowing our agents to concentrate on real estate transactions while minimizing their administrative burdens. We are looking for a proactive individual who embodies the same commitment to excellence as our team members.
The ideal candidate may have experience in the real estate field, although it is not mandatory. A proven ability to design and implement effective systems and processes in an office setting is essential. This individual should possess a strong sense of urgency and a passion for completing tasks efficiently. The successful candidate will work independently with minimal oversight and gradually take on increased responsibilities and leadership roles within the team.
Compensation and Benefits:
- Salary Range: $45,000-$55,000 based on experience
- Paid Time Off (PTO)
- Opportunities for professional growth
Annual Compensation: $45,000 - $55,000
Key Responsibilities:
- Providing comprehensive support to the owner in both business and personal tasks.
- Managing and maintaining database systems.
- Screening and directing incoming calls and correspondence.
- Addressing inquiries and requests efficiently.
- Coordinating meetings and appointments.
- Creating reports, presentations, and summaries.
- Supporting multiple agents with their diverse needs.
- Ensuring clients receive exceptional service throughout their experience.
- Overseeing daily office operations.
- Accurately tracking expenses and developing effective budgets.
- Assisting with lead management.
- Promoting listings and the team through various marketing channels.
- Facilitating the closing process by ensuring all documentation is complete and deadlines are adhered to.
- Coordinating necessary inspections, appraisals, and mortgage processes.
- Communicating effectively with clients, agents, title companies, and lenders.
- Managing transaction timelines to ensure seamless closings.
- Maintaining meticulous transaction files and records.
Qualifications:
- Exceptional organizational skills.
- Strong attention to detail.
- Proficient with technology; familiar with the latest office tools and applications.
- Able to manage multiple tasks and prioritize effectively.
- Capable of working independently while supporting a team.
- Excellent verbal and written communication abilities.
- Strong problem-solving skills.
- Ability to maintain discretion and confidentiality.
- Customer service-oriented mindset.
- A college degree and experience with social media are preferred.
- A real estate license is preferred, or the candidate must be willing to obtain one upon hiring.
- Comfortable interacting with diverse personalities.
- Detail-oriented and passionate about task completion.
- A proactive and can-do attitude is essential; the candidate should be willing to do whatever it takes to support the agents in their sales efforts.
About the Company:
DOMAINE has been a leader in the real estate industry for over 20 years, assisting clients in making informed decisions. Our team is dedicated to providing exceptional service, whether through renovation guidance, new home construction, or converting properties into condominiums. We are affiliated with Keller Williams Realty, a prominent real estate franchise known for its innovative approach and extensive resources.
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