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Administrative Coordinator

2 months ago

Portland, Oregon, United States Aquent Full time
About the Role

We are seeking an experienced Administrative Assistant to support three senior leaders in our Global Technology department, including one VP and two senior directors. This role requires high-level executive interaction experience and the ability to handle multiple responsibilities efficiently.

Key Responsibilities
  • Calendar Management: Manage calendars and schedule meetings for senior executives, ensuring seamless coordination and effective time management.
  • Event Coordination: Organize and coordinate events, conferences, and meetings, taking into account the needs and preferences of senior executives and stakeholders.
  • Team Building: Facilitate team building activities, fostering a positive and collaborative work environment that promotes productivity and employee engagement.
  • Communication: Handle communication on behalf of executives, responding to emails, phone calls, and other inquiries in a professional and timely manner.
  • Administrative Support: Manage administrative tasks and projects as assigned, ensuring accurate and efficient execution.
Required Qualifications
  • Administrative Experience: Minimum 5 years of experience as an administrative assistant, preferably in a large company setting, with a proven track record of providing exceptional support to senior executives.
  • Technical Skills: Proficiency in Microsoft Suite, with expertise in calendar organization, event management, and communication.
  • Calendar Organization: Strong calendar organization skills, with the ability to prioritize tasks and manage multiple responsibilities efficiently.
  • Event Management: Experience in event management, with a focus on logistics, coordination, and execution.
  • Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with senior executives, stakeholders, and team members.
  • Work Style: Well-organized and proactive approach to work, with the ability to work with some level of ambiguity and handle difficult personalities professionally.
  • Adaptability: Ability to adapt to changing priorities and circumstances, with a flexible and adaptable work style.
Preferred Qualifications
  • Industry Experience: Previous experience in a company similar to Aquent, with a large size and scope, preferably in the technology or marketing industry.
  • Brand Experience: Experience working with major global brands, with a focus on customer service, marketing, and sales.
Personal Attributes
  • Kindness: Kind and respectful demeanor, with a focus on building strong relationships with team members and stakeholders.
  • Sense of Humor: Good sense of humor, with the ability to maintain a positive and professional attitude in challenging situations.
  • Clear Communication: Clear and effective communication skills, with the ability to articulate ideas and thoughts in a concise and compelling manner.
  • Adaptability: Adaptable and flexible, with the ability to adjust to changing priorities and circumstances.
Additional Information
  • Role Extension: This role has the potential to extend past the initial end date to cover other areas as needed, with opportunities for growth and development.
  • Selection Criteria: While a degree is valued, years of experience are given more weight in the selection process, with a focus on relevant skills and qualifications.

The target hiring compensation range for this role is $24 to $25/HR, based on several factors including education, relevant work experience, relevant certifications, and location.