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Executive Administrative Coordinator

2 months ago

Portland, Oregon, United States Ultimate Staffing Services Full time
Job Overview

Ultimate Staffing Services, a prominent player in the staffing industry, is seeking a skilled Executive Administrative Coordinator to enhance our client's operational efficiency. Our organization is recognized for its commitment to excellence, having received numerous accolades for being a top employer and staffing firm.

This role is pivotal in providing comprehensive administrative support to a dynamic team. The ideal candidate will thrive in a fast-paced setting, showcasing their ability to manage diverse responsibilities with a high degree of autonomy.

Position: Executive Administrative Coordinator

Location: Not specified

Essential Qualifications

  • At least 2 years of relevant administrative experience
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook; familiarity with QuickBooks is advantageous
  • Exceptional written and verbal communication skills
  • Strong organizational skills with the ability to multitask effectively
  • Meticulous attention to detail
  • Capability to prioritize tasks and work independently

Core Responsibilities

  • Oversee daily operations and manage calendars
  • Coordinate travel arrangements for domestic and internal trips
  • Facilitate meetings by preparing agendas and organizing catering services
  • Process expense reports using Concur Solutions
  • Compile reports and conduct research as required
  • Attend meetings and document minutes accurately

Ultimate Staffing Services is an equal opportunity employer. We value diversity and encourage all qualified candidates to apply, regardless of race, color, national origin, age, religion, sex, sexual orientation, gender identity, marital status, disability, or any other characteristic protected by law.