Administrative Support Specialist
2 weeks ago
We are seeking a dedicated Administrative Support Specialist to enhance our office operations. In this role, you will be instrumental in providing comprehensive administrative assistance. Your responsibilities will include addressing inquiries and concerns in a professional manner, establishing office protocols to optimize workflows, coordinating appointments and travel arrangements, managing office supplies, and promoting our brand through various community initiatives.
Key Responsibilities:
- Serve as the primary point of contact for phone and email communications, facilitating effective interactions between clients and team members.
- Procure office supplies and equipment as necessary to maintain operational efficiency.
- Engage with our clientele to boost brand awareness by organizing community events.
- Coordinate office gatherings and manage travel logistics when required.
- Compile and present progress reports to the team regularly.
- Handle incoming calls and direct them appropriately.
- Develop and maintain organized filing and storage systems.
- Arrange travel for senior executives and clients as needed.
- Welcome clients and vendors, directing them to the correct offices.
- Oversee office supply inventory management.
- Assist with document retrieval and filing as requested.
- Perform mailing, scanning, faxing, and copying tasks.
- Process incoming and outgoing mail efficiently.
- Prepare reports for project managers to facilitate invoicing.
- Maintain a task list and manage local responsibilities as required.
- Provide general administrative and clerical support to engineers, office managers, and executives.
- Create, edit, and update spreadsheets as necessary.
Qualifications:
- Demonstrated ability to complete projects efficiently and in an organized manner.
- Proficient in technology; familiarity with Microsoft Office Suite, particularly Word and Excel, and capable of quickly learning new software.
- A high school diploma or GED is required; some college education is preferred.
- Exemplary interpersonal skills and strong written communication abilities.
- Experience in customer service within our industry is advantageous.
- A minimum of 2 years in an administrative role.
- At least 1 year of customer service experience or exceptional people skills.
- Typing proficiency of at least 60 WPM with 90% accuracy.
- Strong knowledge of Office 365 applications, especially Excel, Word, and Outlook.
- Familiarity with mobile technology is a plus.
- A friendly and approachable demeanor.
- Excellent interpersonal communication skills.
About MEEC
Mechanical Electrical Engineering Consultants (MEEC) has over 20 years of experience delivering outstanding engineering solutions. Since our establishment, we have successfully completed designs for more than 5,000 projects, encompassing new constructions, expansions, and renovations. Our diverse team of 25 professionals, including 12 engineers and various CAD specialists, prides itself on excellent staff retention and maintaining consistent communication with clients to achieve their vision and project goals from inception to completion.
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