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Administrative Support Specialist

2 months ago

Brockton, Massachusetts, United States MEEC Full time
Job Overview

We are seeking a dedicated Part-Time Office Assistant to provide essential administrative support for our operations. This role involves managing inquiries and complaints with professionalism, optimizing office procedures, coordinating appointments, and overseeing company travel arrangements. The ideal candidate will possess strong communication skills and a background in customer service.

Compensation:

$20 per hour

Key Responsibilities:
  • Enhance brand visibility by organizing community engagement events.
  • Assist in the development of marketing materials, including brochures and email campaigns.
  • Manage the procurement of office supplies and equipment.
  • Serve as a primary contact for customer inquiries, ensuring timely responses.
  • Prepare and distribute status reports to keep the team informed.
  • Handle incoming calls and direct them appropriately.
  • Establish and maintain efficient filing and storage systems.
  • Coordinate travel arrangements for executives and clients as needed.
  • Welcome clients and vendors, directing them to the correct offices.
  • Monitor and maintain office supply inventory.
  • Assist with document retrieval and management.
  • Perform mailing, scanning, faxing, and copying tasks.
  • Process incoming and outgoing mail efficiently.
  • Prepare reports for project management review.
  • Maintain a task list and manage local tasks as required.
  • Provide comprehensive administrative support to engineers and executives.
  • Create, modify, and update spreadsheets as necessary.
Qualifications:
  • Exceptional written and verbal communication skills.
  • Proficient in navigating computer software for an efficient front-desk experience.
  • Demonstrated ability to meet deadlines and maintain organization.
  • High school diploma or GED required; some college coursework preferred.
  • Minimum of 2 years in an administrative role.
  • At least 1 year of customer service experience or strong interpersonal skills.
  • Typing speed of at least 60 WPM with 90% accuracy.
  • Strong proficiency in Office 365, especially Excel, Word, and Outlook.
  • Familiarity with mobile technology.
  • Friendly and approachable demeanor.
About MEEC

Mechanical Electrical Engineering Consultants (MEEC) boasts over 20 years of experience in delivering outstanding engineering solutions. Our portfolio includes designs for more than 5,000 projects, encompassing new constructions, expansions, and renovations.

With a diverse team of 25 professionals, including 12 engineers and numerous CAD specialists, we pride ourselves on high retention rates and consistent client engagement throughout all project phases.