Event Planning Project Coordinator

2 weeks ago


Honolulu, Hawaii, United States SMX Corporation Full time
Position Overview

SMX Corporation is in search of a Project Manager - Event Planner to support the Partner Interoperability & Engagements division. This role is essential for ensuring seamless coordination of military events and engagements.

Key Responsibilities
  • Independently manage and oversee project activities.
  • Collaborate with various departments within the organization to fulfill mission objectives.
  • Communicate critical information to stakeholders by working closely with team members and providing briefings to senior management as needed.
  • Handle modifications to project scope, budget, and timeline effectively.
  • Prepare and revise project plans and status reports for presentations.
  • Facilitate cross-functional meetings involving personnel related to the project.
  • Establish and maintain effective communication with both internal and external stakeholders.
  • Track and update production and quality metrics for assigned projects.
  • Work alongside clients and partners to resolve issues and facilitate project-related challenges.
  • Collaborate with military and defense clients to plan and design events that meet their objectives, ensuring meticulous attention to detail and compliance with military protocols.
  • Identify appropriate venues for military events, taking into account security, capacity, and accessibility, while coordinating with necessary authorities for approvals.
  • Oversee all logistical aspects of events, including transportation, equipment, and security arrangements, to ensure a smooth execution.
  • Demonstrate a comprehensive understanding of military customs and protocols, including flag etiquette and seating arrangements.
  • Coordinate with vendors and contractors to secure essential services, ensuring they meet military standards.
  • Develop and manage event budgets, ensuring financial efficiency and adherence to constraints.
  • Supervise the setup, execution, and breakdown of events, ensuring adherence to timelines and military standards.
  • Identify potential risks and develop contingency plans for military events.
  • Ensure the comfort and satisfaction of attendees, including VIPs and senior military officials, by providing exceptional service.
  • Conduct evaluations post-event to assess success, gather feedback, and recommend improvements.
Required Qualifications
  • Active Secret security clearance.
  • Bachelor's degree in Business, Engineering, or a related technical field; a degree in event management or hospitality is preferred.
  • Strong knowledge of military customs, traditions, and etiquette.
  • 5-10 years of experience in technical project management or military event planning.
  • Proficiency in event planning software and tools.
  • Excellent communication, briefing, and writing skills; ability to communicate professionally in person, by phone, and in writing.
  • Ability to complete tasks independently within set timeframes.
  • Expertise in Microsoft Word, Excel, PowerPoint, Teams, and Project.
  • Strong interpersonal skills and ability to work under pressure to meet tight deadlines.
  • Exceptional organizational and project management skills.
  • Willingness to travel a minimum of 25%.
Desired Qualifications
  • Experience with USINDOPACOM.
  • Intra-agency or joint command experience.


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