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Project Coordinator

2 months ago

Honolulu, Hawaii, United States Tepa Companies Full time
About The Tepa Companies

We are a comprehensive and sustainable solutions provider to federal, state, local, and private-sector clients throughout the United States. Our tribally owned companies work independently and collaboratively to deliver a wide range of construction, engineering, environmental, industrial, staffing, and technology services.

We are committed to creating a culture that reflects our core values and offers competitive pay and benefits packages. We are an equal opportunity employer and encourage diversity in the workforce.

About The Job

We are seeking a highly skilled Assistant Project Manager to work onsite at a federal project site to assist with day-to-day project management. The successful candidate will have experience in project financials, scheduling, client and subcontractor coordination, quality and safety.

Key Responsibilities
  • Project Planning and Coordination
    • Plan, coordinate, integrate, monitor, and appraise to support the preparation of project and contract proposals
    • Develop project scopes, schedules, and budgets
  • Contract Management
    • Ensure compliance with contractual terms
  • Communication and Reporting
    • Maintain active communication with clients regarding technical progress and the status of the schedule and budget
    • Provide timely and accurate invoicing
  • Team Management
    • Coordinate with Program Management to assemble the right project team
  • Scope Management
    • Manage scope changes
  • Quality and Safety
    • Identify development opportunities for project technical staff
    • Comply with purchasing requirements
  • Project Closeout
    • Perform project closeout activities
  • Financial Management
    • Ensure maintenance of technical communications and business files
    • Report variances from plan, appraising impact of variances; recommending corrective actions
    • Prepare declarations of revenue
  • Professional Development
    • Participate in professional activities for the purpose of career development and corporate image enhancement
  • Financial Performance
    • In conjunction with the Program Manager, and Service Line Manager as applicable, monitor/evaluate project financial performance
  • Quality and Safety Management
    • Coordinate with the Division Quality Manager regarding quality, technical and personnel issues
    • Coordinate with the Division Health and Safety Manager regarding safety and health issues
  • Project Execution
    • Responsible for the overall success, quality, and safety of project execution
  • Proposal Development
    • Develop project proposal costing and pricing
  • Budgeting
    • Develop and implement budgets for assigned projects
  • Financial Success
    • Responsible for the financial success of assigned projects and ensures that all projects are delivered on-time, within contracted scope and within budget
  • Documentation
    • Create and maintain comprehensive project documentation
Requirements
  • Ability to Mobilize
    • Ability to mobilize quickly and report to the jobsite
  • Background Check
    • Ability to pass a required drug screen and background check
  • Access to Military Installations
    • Ability to gain access to military installations and facilities
  • Education and Experience
    • Bachelor's degree in Construction or Engineering practice or related field; or a minimum of 8 years of progressive project/program management experience
    • 4 years of construction/industrial project/program management experience
  • Technical Skills
    • Advanced skills in Microsoft Project and Excel
  • Contract Management
    • In-depth understanding of, and ability to work with various government contract types, including Cost Plus Fixed Fee, Firm Fixed Price, and Time & Material
  • Project Management
    • Ability to tightly control and manage project schedules, budgets, scopes of work, contract changes, internal staff resources and subcontractors