Senior Administrative Coordinator

2 weeks ago

New York, New York, United States Alger Full time


Job Title: Senior Administrative Coordinator

Location: New York City

Reports to: Executive Vice President/Portfolio Manager

Job Overview:

The Senior Administrative Coordinator (SAC) will deliver exceptional professional and personal administrative assistance to the Executive Vice President/Portfolio Manager. This role encompasses a diverse range of responsibilities in a dynamic environment.

Key Responsibilities:
  • Guarantees that all communications emanating from the Executive Vice President/Portfolio Manager's office are precise, professional, timely, and enhance the reputation of both the Executive Vice President/Portfolio Manager and the organization.
  • Facilitates the efficient and effective functioning of the Executive Vice President/Portfolio Manager in fulfilling his responsibilities.
  • Proactively anticipates the needs of the Executive Vice President/Portfolio Manager, providing solutions and options to address those needs.
  • Responds to changes with a sense of urgency and professionalism.
  • Ensures that all interactions with the Executive Vice President/Portfolio Manager's office (e.g., Board Members, Staff, and Other Stakeholders) are met with confidence and clarity.
  • Maintains a high level of professionalism in communications while ensuring confidentiality at all times.
Communication Duties:
  • Manage phone communications professionally, ensuring that clients and prospects feel valued and have a positive perception of the organization.
  • Provide timely and accurate responses to emails, phone calls, and other inquiries.
  • Document all messages and voicemails for the Executive Vice President/Portfolio Manager's office and relay important communications.
  • Coordinate effective communication with senior management members.
Travel Coordination:
  • Arrange travel plans that align with the preferences and requirements of the Executive Vice President/Portfolio Manager, ensuring accuracy and cost-effectiveness.
  • Remain accessible to the Executive Vice President/Portfolio Manager during travel for research inquiries and timely modifications.
  • Prepare detailed itineraries for the Executive Vice President/Portfolio Manager while traveling, including relevant information and contacts.
  • Schedule travel accommodations for Board members as necessary.
  • Confirm appointments the day prior to travel.
Scheduling Responsibilities:
  • Oversee the Executive Vice President/Portfolio Manager's calendar, scheduling all appointments, meetings, events, and media engagements as required.
  • Maintain awareness of the Executive Vice President/Portfolio Manager's needs while adopting a strategic approach to scheduling.
  • Facilitate meetings with the Board of Directors and Shareholders.
  • Organize regular meetings with the investment team, ensuring proper documentation and follow-up.
  • Ensure regular one-on-one meetings occur with individual investment team members.
Organizational Duties:
  • Maintain an efficient filing system that allows for quick and easy retrieval of information.
  • Ensure the Executive Vice President/Portfolio Manager's office is organized and equipped with necessary materials.
  • Coordinate routine management reporting from various departments, ensuring timely delivery of information.
Additional Responsibilities:
  • Prepare materials, proposals, and presentations in various formats, ensuring accuracy and alignment with company standards.
  • Organize project assignments for analysts and schedule progress meetings.
  • Compile relevant internal and external research materials for the Executive Vice President/Portfolio Manager.
  • Perform additional tasks to support the Executive Vice President/Portfolio Manager and the organization.
Qualifications:
  • Minimum of 5 years' experience supporting a senior executive in Equity Asset Management or Hedge Fund.
  • Undergraduate degree or equivalent combination of training and experience; advanced degree preferred.
  • Grade Point Average (GPA) of 3.0 or above on a 4.0 scale.
Compensation: Anticipated base salary of $100-130k, along with discretionary bonuses and comprehensive benefits.

Working at Alger:

Alger is a privately owned firm that fosters an environment of intellectual curiosity and continuous improvement. We seek individuals who can think independently while collaborating effectively, are motivated to excel, challenge the status quo, and enjoy their work. Alger values its employees and offers competitive rewards.

We provide extensive training opportunities and encourage professional growth. Our culture of continuous improvement is evident in the long tenure of many Alger employees.

Alger also offers a robust personal wellness program, resources for physical well-being, and various savings and investment options, including a comprehensive 401(k) plan with employer matching.

We are committed to helping employees balance their work and personal lives through generous leave policies and wellness programs.

Alger is proud to be an E-Verify & Equal Opportunity Employer, ensuring equal employment opportunities for all individuals.

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