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Senior Administrative Coordinator
2 months ago
Greenberg Traurig (GT) is a prestigious global law firm seeking a dedicated full-time Senior Administrative Coordinator to join our Corporate Department. We pride ourselves on offering competitive compensation and a comprehensive benefits package.
Position Summary:
The New York City office is currently looking for a Senior Administrative Coordinator to provide vital support to our Corporate Department. This role acts as the primary point of contact for both internal and external stakeholders, facilitating communication between attorneys and clients. The ideal candidate will demonstrate a high level of confidentiality, be results-oriented, exercise sound judgment, and manage multiple tasks with minimal supervision while maintaining professionalism.
Duties & Responsibilities:
- Oversee and manage a dynamic calendar, including email and phone communications, while scheduling appointments efficiently.
- Organize and coordinate intricate travel arrangements.
- Maintain and update client files and contact lists diligently.
- Handle document management and production, including drafting letters and correspondence, as well as proofreading and transcribing.
- Assist attorneys by reviewing, researching, and routing correspondence effectively.
- Monitor, screen, and respond to incoming communications, distributing them as necessary.
- Process expense reimbursements, manage detailed expenditure reports, and reconcile credit card statements.
- Oversee client billing and collections, ensuring accurate time entry.
- Engage with clients to coordinate and enhance client relationships.
- Facilitate the client engagement and conflicts resolution process.
- Support business development initiatives and filings as required.
- Participate in special projects as needed.
- Highly organized and detail-oriented, with the ability to prioritize tasks and perform well under pressure.
- A self-starter who is proactive, forward-thinking, and results-driven.
- Exceptional interpersonal skills with the ability to collaborate effectively in a team environment as well as work independently.
- Strong attention to detail and excellent time management skills.
- Ability to thrive under pressure and meet strict deadlines.
- Outstanding verbal and written communication skills.
- Quick learner, adaptable to new situations.
- Willingness to respond to communications outside of standard business hours.
- Five or more years of experience as an administrative or executive assistant in a professional setting, preferably within a large or medium-sized organization.
- Experience in a fast-paced, executive-level environment is highly desirable.
- A bachelor's degree or equivalent experience is preferred.
- Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook, as well as familiarity with document management and other office technologies.
The expected pay range for this position is:
Hourly Range: $56.59
Salary will be determined based on education, experience, job-related factors permitted by law, internal equity, and market data. Full-time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short-term and long-term disability, dental and vision care, life insurance, flexible spending accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs may also be available.
Greenberg Traurig is committed to fostering diversity and inclusion in the workplace. We consider individuals for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.
We are proud to participate in the Mansfield Rule Certification Program, which emphasizes equal opportunity, fairness, and inclusivity. Our commitment to promoting inclusion and equity is reflected in our ongoing efforts to create a diverse workforce.
