Procurement Specialist

3 weeks ago

Austin, Texas, United States CAPPS, Inc. Full time
Purchasing and Contract Development Role

This position involves planning, organizing, and coordinating purchasing and procurement activities for the Administration Division at CAPPS, Inc. The successful candidate will work under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

Key Responsibilities:
  1. Process requisitions and order merchandise, supplies, and equipment, ensuring compliance with guidelines, rules, policies, and laws.
  2. Prepare and review bids and orders to verify accuracy, terminology, and specifications.
  3. Review and tabulate bids and orders to determine the lowest or best bids for the best value purchase.
  4. Coordinate, review, and distribute bid invitations to vendors.
  5. Monitor legal and regulatory requirements for purchasing.
  6. Monitor and track contractors' performance, resolving procurement issues and participating in dispute resolution processes.
  7. Oversee receiving, storing, and issuing of items purchased.
  8. Maintain requisitions and purchase voucher logs.
  9. Prepare or assist with the preparation of required purchasing reports.
  10. Maintain vendor files and contracts.
  11. Assist agency staff in understanding and following the purchasing process.
  12. Develop solicitations by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
  13. Assist in the preparation of specifications for bids.
  14. Assist in procurement-related meetings, such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scoring.
  15. Prepare purchase contracts and issue purchase orders for awarded bids.
  16. May train others.
  17. Adhere to an established work schedule with regular attendance.
  18. Follow all CAPPS, Inc. safety guidelines/procedures and ethics requirements.
HUB Program Assistance

This role involves facilitating compliance with the agency's good faith effort criteria, HUB reporting, and marketing and outreach efforts for HUB participation. The successful candidate will validate vendor-submitted HUB Subcontracting Plans and Monthly Progress Reports for compliance, work with vendors on becoming HUB certified, and prepare or assist with the preparation of required HUB reports.

Requirements:
  • Graduation from a four-year college or university (two years of relevant work experience related to the essential duties may substitute for one year of college).
  • Minimum of four years (Purchasing V) of work experience in the procurement of goods and services in a governmental agency.
  • Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD).
  • Valid driver's license, acceptable driving record, and ability to drive a state vehicle.
  • Required to travel up to 10% of the work period.
Preferred Qualifications:
  • Graduation from an accredited four-year college or university.
  • Work experience in the procurement of goods and services at a Texas state agency.
  • Work experience using Centralized Accounting and Payroll/Personnel System (CAPPS).
Knowledge, Skills, and Abilities:
  • Knowledge of purchasing and procurement methods and procedures; of contracting regulations; of negotiating contracts; of developing contracts; of state procurement and contracting principles and practices; of assigned commodities and products on the open market; of supply sources; of the principles of business administration and accounting; of reporting procedures; and laws of controlling state purchasing and contracting operations.
  • Effective verbal and written communication, human relations, and organizational skills.
  • Effective critical thinking skills.
  • Skill in operating a personal computer with word processing, access databases, and Excel spreadsheet software.
  • Ability to provide excellent customer service to both internal and external customers.
  • Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to negotiate features of a contract; and experience with contract databases.
  • Ability to evaluate bids, develop methods and procedures for locating supply sources, maintain a system of record keeping, and maintain effective working relationships with vendors and suppliers.
  • Ability to train others.
  • Ability to analyze problems, evaluate alternatives, and recommend effective solutions.
  • Ability to work effectively under pressure and meet deadlines while maintaining extreme attention to detail.
  • Ability to multi-task in a fast-paced environment.
  • Ability to plan, organize, and work independently, as well as within a team environment.
  • Ability to maintain the highest level of confidentiality.
Registration, Certification, or Licensure: Must have or obtain a valid Driver's License and Defensive Driving Course to be able to operate state vehicles; Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD).

Environment/Physical Conditions: Must be able to work extended periods at a computer and may require working extended hours and some evenings, weekends, and overnight, as needed. Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking, standing, pulling and pushing, kneeling, stooping, and bending, performing tasks requiring fine motor skills and coordination, and safely lifting and carrying items weighing up to 30 pounds. Position requires regular, in-office presence, but the agency telework policy may permit future approval of up to three days per week of remote work, subject to job and performance requirements.

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