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Payroll/HR Clerk

2 months ago

Honolulu, Hawaii, United States Pacific Shipyards International Full time
Job Summary

Pacific Shipyards International is seeking a highly organized and detail-oriented Payroll/HR Clerk to join our team. As a key member of our HR department, you will be responsible for processing all aspects of weekly payroll for employees and providing administrative support to the Human Resources team.

Key Responsibilities
  • Process manual timecards and worksheets to ensure accurate and timely running of union and non-union payroll.
  • Perform payroll duties requiring knowledge of standard practices used in the preparation, distribution, and maintenance of payroll and payroll records.
  • Ensure that all payroll transactions are processed timely and accurately.
  • Prepare special payments, complex pay, and payroll deduction calculations ensuring compliance with company policies, union contracts, and federal and state regulations.
  • Review payroll documents for compliance with policies and procedures.
  • Verify accuracy of data entry and computations of withholding tax, deductions, and overtime compensation.
  • Identify, research, and assist in the resolution of payroll-related discrepancies.
  • Stay current on regulatory, legal, and other payroll developments to foresee and/or address payroll initiatives and issues.
  • Research and effectively communicate, both verbally and in writing, with employees and departments.
  • Accurately calculate and process union retro payments as required.
  • Ensure records are maintained according to record retention requirements.
  • Prepare stop payments, void checks, direct deposit reversals, and overpayment collections in accordance with company, federal, state, and union regulations.
  • Ensure accuracy of payroll records by maintaining database with updates in status changes, tax withholdings, benefits deductions, time off accruals, etc.
  • Answer employees' questions and concerns regarding payroll.
  • Entering employee information and payroll data into the system.
  • Prepare monthly union reports.
  • Review employee time information from timekeeping system for accuracy and completeness and follow up on missing or unapproved timesheets.
  • Provide support to the HR team with various tasks as needed.
Requirements
  • Strong organizational skills and attention to detail.
  • Effective communications skills, in writing and verbally.
  • Ability to monitor strict deadlines and plan, coordinate, and execute assignments.
  • Proficient in Microsoft Office or similar software with the ability to learn new or updated software.
  • Knowledge of Microsoft Excel.
  • Ability to work independently and follow directions.
  • Ability to analyze and interpret data.
  • High level of confidentiality required.
  • SAGE 300 experience preferred.
  • Data entry, payroll processing, clerical experience.
  • Understanding and working knowledge of payroll processes and systems, preferably in a union environment.
  • Knowledge of state and federal payroll regulations.
  • Previous experience processing union payroll preferred.
  • Knowledge of payroll software is beneficial.
  • Ability to function well in a high-paced environment and multiple competing priorities.
Education/Training
  • High school diploma with at least five years of relevant experience required OR Associate's degree with at least three years of relevant experience.
  • Bachelor's degree in business administration or related field preferred.
  • Three to five years of experience in an administrative role.
Additional Information
  • Must show proof of your legal right to work in the United States.
  • This position requires US Citizenship due to clearance required for base access.
  • Must be able to successfully obtain a Transportation Worker Identification Credential (TWIC).
  • Must be able to successfully obtain a Defense Biometric Identification System (DBIDS) Credential to gain access to federally controlled work sites.
  • All candidates must submit to and pass a post-offer drug screening and a background check before employment begins. Failure to complete any of these steps will result in disqualification.
  • Valid State of Hawaii drivers' license in good standing.