Contract Management Coordinator

1 week ago

Metairie, Louisiana, United States Bernhard LLC Full time
About Bernhard LLC

Bernhard LLC is a leading provider of innovative energy solutions, with a rich history spanning over 100 years. Our commitment to leveraging emerging technologies has enabled us to remain at the forefront of the energy infrastructure industry.

We believe in fostering a culture of growth, innovation, and inclusion. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development.

Our company is built on the pillars of stability, innovation, and growth. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Job Summary

The Contract Administrator II will be responsible for conducting functions associated with contract management systems to ensure proper project documentation is created, shared, and maintained throughout the life of the project.

Key Responsibilities
  • Process equipment Purchase Order (PO), PO modification, Construction Service Agreement (CSA), Subcontract, and Subcontract change order requests from the Project Team via entry into Penta Accounting System.
  • Produce, provide to vendor/sub, and track receipt of all equipment PO/CSA/Subcontract documents and associated Exhibits.
  • Indicate receipt of properly executed documents and acceptable COI's by updating the document status as 'active' in Penta, index documents in Paperless filing system, and upload to the appropriate folder in the Egnyte file sharing system.
  • Enter all approved certificates of insurance (COI's) received by vendor/sub into Penta.
  • Subcontract module as well as print weekly reports (or as needed) to determine and notify vendor/sub of upcoming policy expiration dates.
  • Communicate regularly with the Project Team through monthly meetings to ensure all documentation has been completed and processed.
  • Create and organize folders within the Procurement folder on Egnyte.
Requirements
  • High school diploma or equivalent required.
  • 3-5 years of experience.
  • Additional related experience (engineering, construction, or architecture) or relevant business training required.
  • Working knowledge of end-to-end supply chain management including purchasing, contracting, material receiving, and invoice payment.
  • Excellent written and oral communication skills required.
  • High level of organizational skills to successfully multitask in a fast-paced environment.
  • Proven ability to work independently and exercise sound judgment, effectively reprioritizing tasks and requests to meet deadlines and business requirements.
  • Ability to identify contract requests with variations or exceptions and determine an appropriate course of action is crucial.
  • Analytical and problem-solving skills, speed, accuracy, and high attention to detail are essential, as is delivering superb customer service both externally and internally.
  • Legal or contract-related experience is a plus.
  • Attention to detail, advanced organizational skills, and follow-through are required.
  • Proficiency in Microsoft Office Software required (Word, Excel, Outlook, etc.).
  • Computer savvy with ability to learn and use software systems to carry out document control functions as required.
Preferred Qualifications
  • 4-year degree preferred (Business, Supply Chain, Engineering, or other majors).
  • Construction project or document control experience is preferred.
Travel Requirements

0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

Prolonged periods of sitting at a desk and working on a computer.

Climbing stairs.

Remaining in a stationary position, often kneeling, standing, or sitting for prolonged periods.

Repeating motions that may include the wrists, hands, and/or fingers.

Quiet environment.

Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay Range

USD $43, USD $58,100.00 /Yr.

Bernhard LLC is an Equal Opportunity Employer and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

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