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Construction Craft Administrative Coordinator

2 months ago

Duncan, Oklahoma, United States TEI Construction Services, Inc. Full time
Job Overview

Position Summary

The Craft Support Specialist plays a crucial role in delivering administrative assistance to the craft recruitment division within TEI Construction Services, Inc.

Reasonable Accommodations Statement

To excel in this position, an individual must effectively perform each essential duty. Reasonable accommodations may be provided to enable qualified individuals with disabilities to fulfill the essential functions.

Key Responsibilities:

  • Efficiently collect, compile, analyze, input, and summarize diverse data from multiple sources.
  • Organize departmental meetings and events; manage schedules and meeting times.
  • Prepare business communications, reports, spreadsheets, and presentations; ensure all documentation is professional and consistent.
  • Complete general administrative tasks, including expense reporting and travel arrangements for various stakeholders.
  • Assist in filling out company and industry-required forms and documents.
  • Order supplies, including office essentials and marketing materials, as necessary.
  • Participate in company meetings and events; document meeting minutes and create actionable items.
  • Maintain and compile lists of action items; develop effective notification methods.
  • Support the recruitment department while maintaining confidentiality in handling sensitive information.
  • Assist various organizations in qualifying and managing relationships with suppliers and vendors.
  • Provide invoice support, filing assistance (both electronic and physical), and various program support as required.
  • Assist the recruiting manager in obtaining and verifying documents for craft personnel.
  • Utilize ATS software to track and download various documents provided by and for craft personnel.
  • Manage the intake, handling, and storage of documents submitted by craft personnel.
  • Communicate with craft personnel as necessary.
  • Perform other duties as assigned.

Qualifications:

Position Requirements:

  • Proficient in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Strong interpersonal and communication skills, both written and verbal.
  • Ability to manage confidential and sensitive information discreetly.
  • Exceptional attention to detail.
  • Capability to organize a wide range of materials and data.

Education and Experience:

  • High School diploma, Associate's Degree, Bachelor's Degree, or equivalent work experience.
  • Minimum of 3 years of experience in administrative support.

Benefits:

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Resources