Senior Event Coordinator

2 weeks ago


Irvine California, United States Allergan Aesthetics Full time

Job Overview
The Senior Event Coordinator is responsible for orchestrating a significant volume of events, including executive meetings, national sales conferences, internal training sessions, marketing initiatives, and various departmental gatherings.

This role involves managing multiple tasks and collaborating with stakeholders, vendors, and internal teams to ensure seamless planning and execution.

Key qualifications include experience in negotiating with both internal and external parties, the ability to propose innovative ideas, exceptional communication skills, attention to detail, and the capacity to cultivate and sustain effective relationships.

This position plays a crucial role in embodying corporate values and aligning the meeting theme with each event.

Key Responsibilities

  1. Organize and facilitate planning or debrief meetings with essential participants, including creating meeting agendas, utilizing resources, and producing meeting notes, budgets, and timelines.
  2. Develop event agendas in collaboration with key stakeholders to enhance attendee engagement, accommodate various learning styles, optimize venue capacity, and achieve event objectives.
  3. Effectively manage concurrent projects and priorities while engaging with stakeholders across diverse roles.
  4. Oversee vendor relationships, purchase orders, and payments in accordance with company policies.
  5. Create and manage comprehensive communication plans for meetings, including emails, save-the-dates, final details, meeting applications, signage, and branding.
  6. Annually develop and update the plan of action roadmap, maintain team workbooks, and project templates, while sharing best practices related to event technology.
  7. Engage key stakeholders early in the content planning phase to define the content strategy and align it with organizational goals and overarching event themes.
  8. As the program lead, understand new and existing initiatives, meeting objectives, organizational culture, attendee experiences, and continuously innovate to enhance these programs.
  9. Manage day-to-day logistics for sessions and speakers, including session details, speaker assignments, scheduling, and tracking of meeting materials.
  10. Design themes for evening events and room décor that reflect the overarching meeting theme.
  11. Coordinate speaker communications, including deadlines for presentations, storage of materials, rehearsal schedules, and preparation for meetings.
  12. Collaborate with internal teams on registration, attendee lists, catering, room setups, materials, décor, transportation, space planning, and audiovisual requirements.

  • Event Coordinator

    2 months ago


    Irvine, United States BOOMERS PARK Full time

    Job DetailsJob Location Irvine Boomers - Irvine, CA Position Type Full Time Education Level High School Travel Percentage None Job Shift Any Job Category Customer Service DescriptionPOSITION OVERVIEW The Event Coordinator works closely with the Sales Development Representative and operations team to create memorable experiences for our Guests. The Event...

  • Event Coordinator

    4 days ago


    Irvine, United States The Picnic Collective Part time

    Job DescriptionJob DescriptionLuxury Picnic and Event Planning Company seeking to hire an Event Coordinator to join our picnic team!Responsibilities:Event Set up and Tear DownCommunicate with clients on the day of the event to ensure all expectations are met and details are in orderMaintain stock of event suppliesEnsure all event equipment is prepared for...

  • Event Coordinator

    2 days ago


    Irvine, California, United States Concordia University - Irvine Ca Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Concordia University Irvine. The successful candidate will be responsible for creating a strategic plan for events and visits, in consultation with the Director of Undergraduate Admissions.Key ResponsibilitiesEvent Planning: Develop and implement a...


  • Irvine, California, United States Virtual Full time

    Job Summary:The Senior Administrative Coordinator will provide comprehensive administrative support to senior executives and contribute to the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information. The ideal candidate will be proactive, resourceful, and...

  • Event Coordinator

    3 weeks ago


    California, United States Michaels Stores Full time

    Store - LEXINGTON PARK, MD - Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers s Event Coordinator, Customer Experience, Coordinator, Skills, Customer Service, Retail


  • Irvine, United States joimax Full time

    joimax® Inc. is seeking a passionate Full-Time Marketing Events Coordinator with a strong knowledge of events and tradeshow/workshop planning and social media, possess excellent communication skills, and the flexibility to travel to tradeshows/workshops. We are looking for a team player with a “can-do” attitude, a highly motivated self-starter, an...


  • Irvine, California, United States Johnson & Johnson Full time

    Position Overview:At Johnson & Johnson, we are seeking a Senior Administrative Coordinator to provide exceptional support to our leadership team within the MedTech Neurovascular division.Work Environment:This role operates under the J&J Flex Policy, requiring in-office presence 3-4 days per week, with the option to work remotely 1-2 days per week.About...


  • Irvine, California, United States Johnson & Johnson Full time

    Position Overview:Johnson & Johnson is seeking a highly skilled Senior Executive Administrative Assistant to provide extensive administrative support to key leadership roles within the organization.Work Environment:In alignment with our flexible work policy, this role requires in-office presence for 3-4 days each week, complemented by the option to work...


  • Irvine, United States Ingram Micro Full time

    **Senior Cloud Event Planner** Irvine, CA, United States Job ID: 51838 Share: mail **Description** **Ingram Micro Cloud** is a startup like business arm of the larger Ingram Micro and were growing absurdly fast. We are the worlds largest cloud platform provider, enabling any business to provide cloud solutions to anyone. We are committed to helping our...


  • Irvine, California, United States PSq Productions Full time

    Join Our Dynamic Team!Are you ready to elevate your career in the events industry? PSQ Productions is seeking dedicated individuals to ensure a safe and enjoyable atmosphere at our upcoming events.About Us:PSQ Productions is a premier event management company known for orchestrating unforgettable experiences across various occasions. We pride ourselves on...


  • Irvine, United States Concordia University Full time

    OFFICE PROFILE: The Office of Undergraduate Admissions at Concordia University Irvine exists to serve the mission of the university by recruiting and enrolling a specific number of wise, honorable and cultivated undergraduate students that support the ongoing operations of the university. ROLE: The role of the Visits and Events Coordinator is to create a...


  • Carlsbad, California, United States Sunrise Senior Living Full time

    About the RoleSunrise Senior Living is seeking a highly motivated and experienced Activity Coordinator to lead the day-to-day activities and programs for one of our senior living communities.Key ResponsibilitiesDevelop and implement engaging activities and programs that cater to the diverse needs and interests of our residents.Collaborate with other...


  • Irvine, United States Concordia University - Irvine Ca Full time

    Job DescriptionJob DescriptionOFFICE PROFILE: The Office of Undergraduate Admissions at Concordia University Irvine exists to serve the mission of the university by recruiting and enrolling a specific number of wise, honorable and cultivated undergraduate students that support the ongoing operations of the university.ROLE: The role of the Visits and Events...


  • Lompoc, California, United States Credence Management Solutions, LLC Full time

    Job DescriptionCredence Management Solutions, LLC is seeking a highly skilled Senior Protocol Executive to join our team in the United States Space Forces-Space (S4S) Protocol Office.Key Responsibilities:Support the planning, management, and execution of events involving senior leaders, including events, visits, meetings, ceremonies, and conferences.Provide...


  • Irvine, California, United States Eggsunlimited Full time

    Eggs Unlimited stands as a leading provider of eggs, catering to major retail and food manufacturing entities worldwide. Each day, we facilitate the distribution of millions of eggs by leveraging our extensive supply chain and customer connections. By fostering fair market negotiations, we create opportunities for enhancing knowledge, reach, and...


  • Oakland, California, United States Kissel Uptown Oakland Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Planning Coordinator to join our team at Kissel Uptown Oakland. As an Event Planning Coordinator, you will be responsible for coordinating and executing events, meetings, and catering services for our guests.Key ResponsibilitiesCoordinate and plan events, meetings, and catering...


  • Irvine, California, United States Edwards Lifesciences Full time

    Join a dedicated team that plays a vital role in enhancing patient care globally. As part of the Executive Administration division at Edwards Lifesciences, you will provide essential support to our leadership, enabling them to focus on impactful decisions that benefit the patients we serve. Your responsibilities will include coordinating significant meetings...


  • Laguna Niguel, California, United States Kisco Senior Living Full time

    Job Summary:The Transportation Coordinator is responsible for providing safe and reliable transportation to community programs, events, and resident appointments. This role requires a high level of customer service and attention to detail, ensuring that residents receive exceptional care and support.Key Responsibilities:Drive vehicles to community events,...


  • Laguna Niguel, California, United States Kisco Senior Living Full time

    Job Summary:The Transportation Coordinator is responsible for providing safe and reliable transportation to community programs, events, and resident appointments. This role requires a high level of customer service and attention to detail, ensuring that residents receive exceptional care and support.Key Responsibilities:Drive vehicles to community events,...


  • Napa, California, United States Stanly Ranch Full time

    Position Overview:The Lead Events Coordinator is tasked with overseeing the comprehensive planning and execution of events within the Catering department, focusing on Wedding, Social, and Corporate Group segments.Key Responsibilities:Manage all facets of corporate and social events, including Banquet Event Orders (BEOs) and Resumes.Facilitate weekly BEO and...