Accounts Payable Coordinator

1 week ago

Chesapeake, Virginia, United States Plasser American Corp Full time
Job Overview

At Plasser American Corp, we perceive the railway not merely as a means of transport but as a catalyst for transformation. Our legacy, rooted in the evolution of steel tracks, continues to shape the future of American progress.

General Responsibilities: The Accounts Payable Coordinator is responsible for compiling and managing accounts payable documentation through various tasks.

Key Duties:

  • Review and input payment vouchers.
  • Address vendor inquiries effectively.
  • Generate accounts payable checks.
  • Maintain comprehensive accounts payable records.
  • Conduct account analyses as necessary.
  • Support monthly closing processes.
  • Assist with accounts receivable and special assignments as required.

Supervisory Role:

This position does not entail supervisory responsibilities.

Qualifications:

Education: A minimum of 3 college-level accounting credits or 3 to 6 months of relevant experience or training, or a suitable combination of education and experience.

Knowledge: The incumbent must possess a solid understanding of accounting principles.

Skills: The role requires proficiency in the following:

  • Data entry for payment vouchers and checks.
  • Meticulous attention to detail and accuracy.
  • Effective communication with vendors.
  • Analytical and problem-solving capabilities.
  • Preparation of monthly reconciliations.
  • Support for accounts receivable tasks.
  • Ability to perform calculations involving discounts, interest, and percentages.
  • Capability to work independently or collaboratively.
  • Strong verbal and written communication skills.
  • Time and stress management abilities.
  • Application of basic algebra and geometry concepts.
  • Ability to follow detailed instructions and solve standard problems.
  • Competence in reading and understanding simple correspondence.
  • Ability to present information clearly in small group settings.

Technical Competencies: The incumbent should have a working knowledge of the following applications:

  • INFOR LN: Required Level 4, Preferred Level 5
  • Microsoft Excel: Required Level 3, Preferred Level 4
  • Outlook/Email: Required Level 3, Preferred Level 4
  • Microsoft Word: Required Level 2, Preferred Level 3

Personal Attributes: The Accounts Payable Coordinator must uphold confidentiality and demonstrate the following attributes:

  • Integrity and trustworthiness.
  • Respectfulness.
  • Cultural awareness and sensitivity.
  • Flexibility.
  • Strong work ethic.

Performance Metrics:

Accounting Responsibilities: 95%

  • Verify invoices and expense reports for proper documentation and approval.
  • Process three-way matching of purchase order invoices.
  • Prioritize invoices based on cash discounts and payment terms.
  • Match invoices with checks.
  • Respond to vendor inquiries promptly.
  • Maintain organized files and documentation.
  • Reconcile vendor statements and resolve discrepancies.

Project Involvement: 5%

  • Assist with additional projects as needed.

Working Conditions:

This role entails specific working conditions that may present challenges, including physical demands and mental requirements.

Benefits:

  • Accrue 80 hours of Paid Time Off in the first year.
  • 10 Paid Holidays annually.
  • 401(k) matching contributions.
  • Potential for merit bonuses after fiscal audits.
  • Tuition reimbursement opportunities.
  • Short and long-term disability benefits after two years.
  • Life insurance coverage at double the annual salary.
  • Company-sponsored events.
  • Comprehensive medical and dental coverage for employees.

About Us:

As a member of the Plasser family, the largest provider of Maintenance of Way equipment globally, Plasser American Corp is poised for growth in the North American market. We are committed to significant investments in our operations, including new facilities and enhancements to our manufacturing capabilities, ensuring our continued success and transformation in the years ahead.

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