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Administrative Operations Coordinator

2 months ago

Washington, United States Alutiiq Full time
Position Overview:

The individual in this role will provide essential administrative assistance to senior leadership, ensuring the smooth operation of the office and effective management of various projects and initiatives.


Key Responsibilities:
  • Offer comprehensive administrative support, including travel arrangements, timekeeping, and inventory management.
  • Maintain and update the office's digital platforms to ensure efficient information sharing.
  • Prepare materials for high-level meetings and public engagements, both domestically and internationally.
  • Act as a liaison with senior officials, facilitating communication and ensuring priority needs are addressed.
  • Screen and manage incoming correspondence, directing critical issues to appropriate personnel.
  • Assist in logistical planning for meetings, ensuring all details are meticulously organized.
  • Create visually engaging presentations using advanced software tools.
  • Compile confidential reports and background materials to prepare leadership for key discussions.
  • Manage visitor access and telephone communications for the office.
  • Support the office in maintaining organized electronic and paper files.
  • Coordinate internal meetings and training sessions related to administrative policies.

Qualifications:

Candidates should possess experience in document management and distribution, familiarity with database systems, and the ability to analyze data effectively. Strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite are essential. A Bachelor's Degree is preferred, and the ability to obtain a Top Secret/SCI security clearance is required.


Special Skills:

The ideal candidate will demonstrate excellent written and verbal communication skills, a strong ability to work independently, and a flexible, team-oriented approach. Experience in U.S. foreign affairs or international organizations is advantageous.