Administrative Coordinator

1 week ago


East Stroudsburg, Pennsylvania, United States Club Wyndham Resort Full time
Administrative Assistant II

Club Wyndham Shawnee Village Resort is seeking an experienced Administrative Assistant II to join our Title Services Department. As a key member of our team, you will provide administrative support to our staff of over 100 employees, including 8 Managers and 4 Supervisors.

Key Responsibilities:
  • Generate reports and maintain accurate records.
  • Coordinate travel arrangements, prepare expense reports, and schedule meetings.
  • Handle incoming requests from various sources, including phone calls, visitors, and executives.
  • Prepare and maintain Word and Excel documents, proofread and draft correspondence, and ensure accuracy of grammar and spelling.
  • Track projects and expenses using Excel and prepare files for department documents.
  • Provide general office support, including processing mail, copying documents, and monitoring office supplies.
  • Plan and coordinate events on behalf of Title Services.
  • Support leadership in the employee on-boarding process and create welcome packets.
  • Provide staff support by coordinating facilities maintenance requests and scheduling meetings.
  • Assist in supporting weekly ACH/Wire transactions for vendor funds disbursement.
  • Maintain confidentiality and handle sensitive information.
Requirements:
  • 5 years of administrative experience.
  • High School diploma or equivalent, college preferred.
  • Exceptional Microsoft Office skills, including Word, Excel, and PowerPoint.
  • Visio experience is highly desired.
  • Ability to handle multiple assignments and projects effectively.
  • Strong verbal and written communication skills.
  • Ability to multi-task and prioritize tasks.
  • Accurate and expedient proofreading ability.
  • Self-motivated and able to work with limited supervision.


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