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Event Planning Coordinator

2 months ago

Stroudsburg, Pennsylvania, United States Stroudsmoor Country Inn Full time
Job Title: Event Planning Assistant

Stroudsmoor Country Inn is seeking a highly organized and detail-oriented Event Planning Assistant to join our team. As an integral member of our Event Team, you will provide administrative support to our Event Planners and assist in various phases of the wedding planning process.

Key Responsibilities:
  • Administrative Support: Provide administrative support to Event Planners, including sorting incoming mail, organizing appointments, and maintaining accurate records.
  • Client Communication: Assist in communicating with clients, including responding to requests and following up on existing clients as directed by the Event Planner.
  • Event Coordination: Assist in coordinating events, including attending rehearsals and wedding ceremonies, and performing services that enhance the client's experience.
  • Software Proficiency: Become proficient in the Sales & Catering Module of the Visual One Hospitality Software, including the appointment calendar, function book, booking creation, invoicing, and posting of deposits.
  • Event Folios: Continuously update, retrieve, and re-file event folios.
  • Facility Tours: Conduct limited event facility tours to extended family members who have not previously seen the facilities.
  • Liaison with Vendors: Liaise with other bridal professionals, including DJs, Photographers, etc.
  • Client Approvals: Regularly follow up with planners to obtain necessary client approvals for Pocono Record wedding page submissions.
Requirements:
  • Administrative Experience: A minimum of 3 years as an administrative assistant.
  • Communication Skills: Good oral and written communication skills.
  • Computer Knowledge: Computer knowledge/skills-including Microsoft Office Programs.
  • Problem-Solving Skills: Motivated self-starter with customer-friendly attitude and excellent problem-solving skills.
  • Organization: Well-organized with the ability to handle multiple tasks simultaneously and prioritize projects.
Benefits:
  • Medical, Dental, and 401K: We offer Medical, Dental, and 401K with employer match.