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Office Operations Specialist
2 months ago
About The Mosaic Group
We are the go-to global agency for creative, meaningful, and impact-driven storytelling. For more than 18 years, The Mosaic Group has been building the visibility and credibility of companies & influencers. Our expertise with diverse markets allows our clients to stand out and reach target audiences including the important Hispanic, African-American, and Caribbean consumers with the right media and the right message. We maximize visibility for our global clients through innovative, integrated and impact-driven communications.
Office Operations SpecialistWe are seeking a highly organized and detail-oriented Office Operations Specialist to join our dynamic team in West Palm Beach, FL. The ideal candidate will possess exceptional administrative skills and a proactive approach to ensuring the smooth daily operations of our marketing and public relations firm.
Responsibilities:- Provide comprehensive administrative support to managers and employees, including scheduling appointments, managing calendars, and coordinating meetings.
- Prepare correspondence, reports, and other documents using proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), Adobe software, and QuickBooks.
- Maintain organized filing systems both electronically and physically, ensuring efficient retrieval of information.
- Process invoices, check payments, and assist with budget management tasks under the guidance of senior staff.
- Order office supplies, research vendors, and negotiate favorable pricing for company needs.
- Implement and maintain office policies and procedures to enhance efficiency and organization.
- Serve as the primary point of contact for internal and external clients, providing exceptional customer service.
- Assist with special projects and administrative tasks as assigned by management.
- Proven experience as an administrative assistant or in a similar office support role.
- Strong organizational skills with meticulous attention to detail.
- Proficiency in MS Office Suite, Adobe software, and QuickBooks.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- High school diploma or equivalent; associate's degree preferred.
