Vice President of Financial Operations

2 weeks ago

Harrisburg, Pennsylvania, United States Communities In Schools of Pennsylvania Full time
Job Overview

POSITION SUMMARY: The Vice President of Financial Operations is responsible for directing all administrative functions that facilitate the achievement of Communities In Schools of Pennsylvania's mission. This includes overseeing finance, operational processes, risk assessment, and regulatory compliance. The Vice President will collaborate closely with the President, Vice President, and other key leadership figures to ensure that the financial, technological, and infrastructural objectives of the organization are met in alignment with best practices in the sector. This role is integral to the executive management team and is tasked with crafting and executing a financial management strategy that fosters credibility, trust, and transparency among both internal and external stakeholders. The Vice President will also assist the President and the Board of Directors in maintaining the organization’s sustainability through robust internal systems and diverse funding sources. Additionally, this individual will implement effective risk management protocols and partner with the Chief HR & People Officer to develop necessary policies. The Vice President supervises the Accounting Coordinator.

KEY RESPONSIBILITIES:

Financial Oversight:

  • Lead the financial oversight and fiscal accountability through the annual budgeting cycle in collaboration with the President, Vice President, and Finance Committee; review and manage all financial plans and budgets; monitor progress and adjustments, ensuring alignment with the organization’s priorities and objectives; keep the executive management team informed about the financial health of the organization.
  • Ensure that the organization’s internal financial controls comply with generally accepted auditing standards and government regulations governing nonprofit entities and funders.
  • Review monthly financial reports, prepare analyses in conjunction with the Accounting Coordinator; provide recommendations to ensure financial stability; develop and present tools such as monthly reports and dashboards to the CEO to guarantee transparency regarding the organization’s financial status.
  • Coordinate and lead the annual audit process, liaising with external auditors and the Finance Committee of the Board; assess any necessary changes.
  • Collaborate with operational functions to set annual goals and objectives, tracking outcomes against these targets.
  • Stay informed on best practices in nonprofit finance, business systems, internal controls, and relevant state and federal laws regarding nonprofit operations.
  • In partnership with the President, formulate a long-term financial strategy and roadmap to ensure the ongoing financial sustainability of Communities In Schools of Pennsylvania.
  • Oversee the management of the organization’s endowment.
  • Manage relationships with financial institutions and investment advisors.

Administration & Operations:

  • Oversee and manage all aspects related to office administration and the maintenance of office equipment, IT systems, and business operations. Establish standard operating procedures and policies to guide the work of all departments and functions.
  • Collaborate with the established IT vendor and executive management team to ensure the organization possesses the core systems, infrastructure, and processes necessary to support growth and expansion. Develop, in partnership with relevant stakeholders, a long-term technology strategy and plan.
  • Manage risk, including insurance and legal activities such as agreements, contracts, leases, and other legal documents in accordance with industry best practices and accreditation requirements.
  • Oversee and manage all activities related to the organization’s office space, supplies, utilities, and other related vendors.
  • Monitor compliance with grant and contract requirements. Take corrective actions regarding identified instances of non-compliance and report such matters to the President and Finance Committee.

Leadership & Team Management:

  • Serve as a member of the executive management team, contributing to organization-wide problem-solving and decision-making.
  • Provide leadership and oversight to the Accounting Coordinator and other departmental positions as necessary, ensuring team members are coached, developed, and operate at optimal capacity.
  • Identify best practices and enhance internal systems with a focus on future needs and budget realities.

EDUCATION AND EXPERIENCE:

  • A minimum of a bachelor’s degree in business management, finance, accounting, or a related field.
  • At least 5 years of experience in senior finance roles; 3 years in the nonprofit sector and leadership preferred; experience with federal grant administration preferred; CPA preferred.
  • Proficiency in all aspects of nonprofit accounting, financial reporting, tax compliance, and all relevant GAAP, IRS, and Uniform Guidance (UG) regulations; familiarity with Form 990 requirements.
  • Strong computer skills, including the ability to visually present complex financial data and proficiency in Microsoft Office 365.
  • Experience with MIP accounting software is strongly preferred.
  • Exceptional knowledge of financial forecasting, accounting principles, internal controls, and financial data analysis.
  • A demonstrated history of leading, inspiring, and motivating a diverse team.
  • Strategic planning and direction skills.
  • Critical thinking and problem-solving abilities.
  • Strong leadership and collaboration skills.
  • Ability to function effectively in a fast-paced, rapidly changing environment while prioritizing and managing multiple activities.

REASONABLE ACCOMMODATION:

Communities In Schools of Pennsylvania will provide reasonable accommodations to enable individuals with disabilities to perform the essential functions of the role.

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