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Senior Financial Executive

2 months ago

Harrisburg, Pennsylvania, United States Communities In Schools of Pennsylvania Full time

POSITION OVERVIEW:

The Senior Financial Executive (SFE) is responsible for overseeing all administrative functions that support the mission of Communities In Schools of Pennsylvania, including finance, operations, risk management, and compliance.

The SFE will collaborate with the President, Vice President, and other leadership team members to ensure that the financial, technological, and operational objectives of the organization are met in alignment with industry best practices.

This role is part of the executive management team and entails the development and execution of a financial management strategy that fosters credibility, trust, and transparency with both internal and external stakeholders.

The SFE will also assist the President and the Board of Directors in ensuring the organization’s sustainability through robust internal systems and diversified funding sources.

This individual will ensure that effective risk management practices are implemented and will work closely with the Chief HR & People Officer to formulate necessary policies.

The SFE supervises the Accounting Coordinator.

KEY RESPONSIBILITIES:

Financial Oversight:

  • Direct financial oversight and fiscal accountability through the annual budgeting process in partnership with the President, Vice President, and Finance Committee; review and manage all financial plans and budgets; monitor progress and changes to ensure alignment with the organization’s priorities and objectives; keep the executive management team informed of the organization’s financial condition.
  • Ensure that the organization’s internal financial controls comply with generally accepted auditing standards and government regulations governing nonprofit organizations and funders.
  • Review monthly financial reports, prepare documentation in collaboration with the Accounting Coordinator; provide recommendations to ensure financial stability; develop and deliver tools including monthly reports and dashboards to the CEO to ensure transparency regarding the organization’s financial health.
  • Coordinate and lead the annual audit process, liaising with external auditors and the Finance Committee of the Board of Directors; assess any necessary changes.
  • Collaborate with each operational function to set annual goals and objectives, and monitor outcomes against these targets.
  • Stay informed on best practices in nonprofit finance, business systems, internal control measures, and relevant state and federal laws regarding nonprofit operations.
  • In partnership with the President, create a long-term financial strategy and roadmap to ensure the organization’s financial sustainability.
  • Oversee the management of the organization’s endowment.
  • Cultivate relationships with financial institutions and investment advisors.

Administration & Operations:

  • Oversee and manage all activities related to office administration and the maintenance of the organization’s office equipment, IT, and business operations. Establish standard operating procedures and policies to guide the work of all departments and functions within the organization.
  • Collaborate with the established IT vendor and executive management team to ensure the organization has the essential systems, infrastructure, and processes to support its growth and expansion. Develop, in partnership with relevant stakeholders, a long-term technology strategy and plan for the organization.
  • Oversee risk management, including insurance and legal activities such as agreements, contracts, leases, and other legal documents in accordance with industry best practices and accreditation requirements.
  • Manage all activities related to the organization’s office space, supplies, utilities, and other space-related vendors.
  • Monitor compliance with grant and contract requirements. Take corrective action regarding identified instances of non-compliance and report such matters to the President and Finance Committee.

Leadership & Team Management:

  • Serve as a member of the organization’s executive management team and engage in organization-wide problem-solving and decision-making.
  • Provide leadership and oversight to the Accounting Coordinator and other departmental positions as necessary, ensuring that team members are coached, developed, and operate at their highest capacity.
  • Identify best practices and enhance internal systems with a focus on future needs and budget considerations.

QUALIFICATIONS:

  • A minimum of a bachelor’s degree in business management, finance, accounting, or a related field.
  • At least 5 years of experience in high-level finance roles; 3 years of experience in the nonprofit sector and leadership preferred; experience with federal grant administration preferred; CPA preferred.
  • Proficiency in all aspects of nonprofit accounting, financial reporting, tax compliance, and all relevant GAAP, IRS, and Uniform Guidance (UG) rules and regulations; familiarity with Form 990 requirements.
  • Strong computer skills, including the visual presentation of complex financial data and proficiency in Microsoft Office 365.
  • Experience with MIP accounting software is strongly preferred.
  • Exceptional knowledge of financial forecasting, accounting principles, internal controls, and financial data analysis.
  • Proven history of leading, inspiring, and motivating a diverse team.
  • Strategic planning and direction skills.
  • Strong critical thinking and problem-solving abilities.
  • Excellent leadership and collaboration skills.
  • Ability to operate effectively in a fast-paced, rapidly changing environment while effectively prioritizing and managing multiple activities.

REASONABLE ACCOMMODATION


Communities In Schools of Pennsylvania will provide reasonable accommodations to enable individuals with disabilities to perform the essential functions of the job.