Commercial Real Estate Administrative Coordinator

1 month ago

Ontario, California, United States Avison Young Full time
About the Role

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We have designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

As a Client Services Coordinator, you will provide sales, marketing, and research support along with general office administration to our brokers and clients. Your responsibilities will be an exciting mix of providing presentation support, listing and offer preparation, property marketing and client reporting, conducting market research and transaction administration, all while coordinating promotional and post-sales marketing materials under the direction of our marketing team.

Key Responsibilities
  • Administration:
    • Preparation, control, and maintenance of legal documents throughout the deal and due diligence process
    • Maintain and review property listings and manage expiry dates and prepare required documentation
    • Maintain records of correspondence for property listings with agents and update client reporting as required
    • Work closely with agents on various initiatives and special projects
    • Coordinate deal processing with agents and Accounting Department
    • Schedule meetings, appointments, property tours, and travel plans
    • Proofread copy for spelling, grammar, and layout. Make appropriate changes and ensure the accuracy and clarity of the final copy
    • Provide administrative support for internal and external correspondence, including file management, scanning, photocopying, organizing, and distributing marketing materials
  • Marketing:
    • Organize, create, prepare, and produce client-specific packages, presentations, and proposals
    • Assist with preparation, coordination, and assembly of marketing materials for property listings, including brochures, email communications, invitations, signage, and announcements, while maintaining the Avison Young brand throughout all projects
    • Update listings on Avison Young's website and other locations as advised
  • Research:
    • Conduct market information research through various sources, including CRM and third-party databases such as MLS, Altus, CoStar, etc.
    • Prepare property availability surveys and other applicable research and marketing collateral relevant
    • Update CRM database with current market and client information
Qualifications
  • Minimum 3 years of real estate experience
  • CA Salesperson License
  • Advanced knowledge and efficient use of business suite computer programs, including Word, Excel, PowerPoint, Outlook
  • Adobe Creative Suite (InDesign, PhotoShop, Illustrator, and Acrobat) experience is preferred
  • Possess characteristic traits of independent thinking, self-starting initiative while working well in a team-oriented environment
  • Must be able to handle flexibility in task management while having a keen eye for detail
  • Ability to read, analyze, interpret, and create general business documentation
  • Ability to write reports, business correspondence, and format presentations
  • Excellent and effective verbal and written communication skills
  • Excellent proofreading and editing skills
  • Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time-sensitive issues and tasks
  • Ability to work efficiently under pressure with multiple timelines and with limited direction/supervision
  • Ability to maintain discretion regarding personnel and industry-related matters
  • Attitude positive, always seeking to better our team, reaching out to bring value

  • Commercial Real Estate Specialist

    3 weeks ago

    Ontario, California, United States MGR Real Estate Full time

    Job SummaryWe are seeking a highly skilled Commercial Real Estate Agent to join our team at MGR Real Estate. As a Commercial Real Estate Agent, you will be responsible for managing all day-to-day sales and leases, negotiating lease agreements or sales contracts, and performing other duties as assigned.Key ResponsibilitiesManage all day-to-day sales and...

  • Commercial Real Estate Specialist

    4 weeks ago

    Ontario, California, United States MGR Real Estate Full time

    Job SummaryMGR Real Estate is seeking a highly skilled Commercial Real Estate Agent to join our team. As a key member of our brokerage, you will be responsible for managing all day-to-day sales and leases, negotiating lease agreements or sales contracts, and performing other duties as assigned.Key ResponsibilitiesSales and Leasing: Manage all day-to-day...

  • Real Estate Associate

    3 weeks ago

    Ontario, California, United States Investcorp Real Estate Inc Full time

    Job OverviewAs a Real Estate Assistant at Investcorp Real Estate Inc, you will play a crucial role in handling all real estate activities and transactions on behalf of our clients. Your responsibilities will include listing and selling residential or commercial real estate, negotiating purchase agreements and contracts with buyers and sellers, hosting open...

  • Real Estate Administrative Assistant

    4 weeks ago

    Ontario, California, United States Avison Young Full time

    Job Title: Client Services CoordinatorWe are seeking a highly organized and detail-oriented Client Services Coordinator to join our team at Avison Young. As a key member of our commercial real estate team, you will provide administrative support to our brokers and clients, ensuring seamless transaction execution and exceptional client...

  • Real Estate Administrative Support Specialist

    2 weeks ago

    Ontario, California, United States Avison Young Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Client Services Coordinator to join our team at Avison Young. This role will provide administrative support to our brokers and clients, ensuring seamless day-to-day operations in a fast-paced environment.Key ResponsibilitiesAdministration: Prepare and maintain legal documents, property...

  • Real Estate Professional

    3 weeks ago

    Ontario, California, United States Century 21 Full time

    Job OverviewWe are seeking a highly motivated and licensed Real Estate Agent to join our team at Century21.As a member of our team, you will have the opportunity to work with a comprehensive training program and an impressive range of technology tools designed to get you up and running quickly.You will be responsible for representing home sellers and buyers...

  • Real Estate Team Lead

    4 weeks ago

    Ontario, California, United States Vylla Home Full time

    {"h1": "Transform Your Career with Vylla Home\u2019s Real Estate Team Lead Opportunity ", "p": "Are you a driven and ambitious real estate professional looking to take your career to the next level? Do you have a passion for leading and mentoring a team of sales agents? If so, we invite you to explore our Real Estate Team Lead opportunity at Vylla Home. ",...

  • Real Estate Specialist

    3 weeks ago

    Ontario, California, United States NetWorth Realty USA Full time

    Job OverviewWe are seeking a highly motivated and results-driven Real Estate Specialist to join our team at NetWorth Realty USA. As a key member of our sales team, you will be responsible for acquiring distressed real estate from sellers and selling those properties to buyers who purchase, renovate, and sell/rent/ or owner-finance them.Our ideal candidate...

  • Wholesale Real Estate Professional

    3 weeks ago

    Ontario, California, United States NetWorth Realty USA Full time

    Job OverviewAt NetWorth Realty USA, we're seeking a highly motivated Wholesale Real Estate Agent to join our team. As a Wholesale Real Estate Agent, you'll play a crucial role in identifying and acquiring distressed properties, working closely with our wholesale buyers to facilitate quick transactions. Your primary responsibility will be to leverage your...

  • Become a Real Estate Agent with Coldwell Banker

    3 weeks ago

    Ontario, California, United States Coldwell Banker Full time

    About Coldwell BankerColdwell Banker is a renowned real estate company with a rich history dating back to 1906. With over 3,000 offices in 49 countries and territories, we are a global leader in the real estate industry.Job SummaryWe are seeking enthusiastic and motivated individuals to join our team as Real Estate Agents in Ontario, California. As a Real...

  • Become a Real Estate Agent with Coldwell Banker

    4 weeks ago

    Ontario, California, United States Coldwell Banker Full time

    About Coldwell BankerColdwell Banker is a renowned real estate company with a rich history dating back to 1906. With over 3,000 offices in 49 countries and territories, we are committed to providing exceptional service to our clients.What We OfferAs a Coldwell Banker real estate agent, you will have access to a comprehensive training program, cutting-edge...

  • Become a Real Estate Agent with Coldwell Banker

    4 weeks ago

    Ontario, California, United States Coldwell Banker Full time

    About Coldwell BankerColdwell Banker is a renowned real estate company with a rich history dating back to 1906. With over 3,000 offices in 49 countries and territories, we are committed to providing exceptional service to our clients.What We OfferAs a Coldwell Banker real estate agent, you will have access to a comprehensive training program, cutting-edge...

  • Launch Your Real Estate Career with Keller Williams

    3 weeks ago

    Ontario, California, United States Keller WilliamsCA Realty Training Full time

    Job DescriptionAre you looking to launch a successful real estate career? Look no further than Keller Williams Realty. As a top-performing real estate brokerage, we offer comprehensive training and support to help you thrive in this exciting field.Key Responsibilities:Represent home sellers and buyers through real estate transactionsCoordinate with...

  • Client Services Coordinator

    3 weeks ago

    Ontario, California, United States CBRE Full time

    About the Role:As a Client Services Coordinator at CBRE, you will be responsible for providing general administrative support to an office or group of sales professionals. This includes preparing proposals, presentations, and communications material, as well as coordinating the distribution of internal and external marketing information.This role requires...

  • Client Services Coordinator

    3 weeks ago

    Ontario, California, United States CBRE Full time

    About the Role:As a Client Services Coordinator at CBRE, you will be responsible for providing general administrative support to an office or group of sales professionals. This includes preparing proposals, presentations, and communications materials, as well as coordinating the distribution of internal and external marketing information.Key...

  • Client Services Coordinator

    3 weeks ago

    Ontario, California, United States CBRE Full time

    About the Role:As a Client Services Coordinator at CBRE, you will be responsible for providing general administrative support to an office or group of sales professionals. This includes preparing proposals, presentations, and communications material, as well as coordinating the distribution of internal and external marketing information.Key...

  • Estate Planning Attorney

    3 weeks ago

    Ontario, California, United States VISTAS LAW GROUP LLP Full time

    About UsVISTAS LAW GROUP LLP is a boutique law firm specializing in estate planning, probate, and trust administration. We are committed to providing exceptional service to our clients and fostering a supportive work environment for our staff.Job DescriptionWe are seeking an Associate Attorney to join our team in our Ontario, California office. The ideal...

  • Administrative Services Coordinator

    2 weeks ago

    Ontario, California, United States City of Ontario, CA Full time

    Job Title: Administrative Services CoordinatorJoin the City of Ontario, CA team as an Administrative Services Coordinator. This part-time, temporary position is ideal for individuals looking to gain experience in public administration.Key Responsibilities:Assist management and staff with administrative tasks, including data collection and analysis.Provide...

  • Administrative Coordinator

    4 weeks ago

    Ontario, California, United States Decore-ative Specialties Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Decore-ative Specialties. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and maintain a variety of materials, including interoffice...

  • Administrative Coordinator

    4 weeks ago

    Ontario, California, United States Decore-ative Specialties Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Decore-ative Specialties. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and maintain a variety of materials, including interoffice...