Administrative Coordinator

4 days ago


Ontario, California, United States Decore-ative Specialties Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Decore-ative Specialties. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Prepare and maintain a variety of materials, including interoffice communications, correspondence, requisitions, forms, and reports.
  • Utilize word processing, database, and spreadsheet software applications to complete assigned tasks.
  • Arrange and schedule meetings, notify participants, and confirm dates to ensure timely completion of tasks.
  • Order materials and supplies, maintain records of purchase orders, invoices, and inventories.
  • Prepare reports from compiled data and records.
  • Receive and process confidential information, maintaining strict confidentiality.
  • Receive, open, and distribute incoming and outgoing mail, initiate and transmit inter-office memos/notices.
  • Establish and maintain records, logs, and filing systems.
  • Review and verify documents, records, and forms for accuracy, completeness, and conformance to policies and procedures.
  • Coordinate office functions and details with other departments as necessary.
  • Assist other support staff with assigned functions as needed.
  • Operate standard office equipment, including a computer, fax machine, copier, printer, and other related equipment.
Requirements
  • Bilingual in Spanish is required.
  • Ability to work in a fast-paced office environment.
  • Excellent organizational and communication skills.
  • Proficiency in Microsoft Office applications.
Benefits

Benefits available after 90 days: 401(k), Medical, Dental, Life Insurance. Benefits available upon start of employment: Vacation and Sick Time.



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