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Office Administrator

4 weeks ago

Salt Lake, Utah, United States BEDGEAR Full time
About the Position:

The Office/HR Administrator is the first point of contact for our Salt Lake City facility, providing general support to all staff to ensure smooth operations. This role creates a welcoming and safe environment for employees, clients, and guests. Duties include reception, supply purchasing and management, leadership support, office management, and HR administration.

Key Responsibilities:
  • Monitor visitor access, maintain security protocols, and ensure the reception area is welcoming and organized.
  • Onboard vendors with Accounts Payable, source vendors, obtain quotes, process purchase orders, and reconcile invoices.
  • Order and manage inventory for office, breakroom, department, and facility supplies, allocate costs to departments for budget development, and maintain the order of common areas such as conference rooms and reception areas.
  • Responsible for all office administrative work including scanning, copying, email, faxing, filing, and mail distribution.
  • Responsible for recruitment, onboarding, orientation, offboarding, and all Human Capital and Culture duties, administer training and maintain documentation related to certifications and employee engagement, plan and coordinate staff lunches and various culture building events, and support department managers with disciplinary action and advise as necessary.
  • Answer employee questions on policy and procedure, assist in tracking and reporting departmental metrics and KPIs, coordinate employee engagement activities, and maintain HRIS systems.
  • Recommend and implement new processes and technologies to streamline departmental functions, stay updated on industry knowledge by participating in educational opportunities and reading professional publications.
Requirements:
  • Must be 21 years of age or older.
  • HS Diploma or GED.
  • Must be legally authorized to work in the United States and have IDs needed to verify.
  • English proficient (reading, writing, speaking, comprehension).
  • Must be willing and able to undertake light travel as needed for basic errands or events as necessary.
  • Computer savvy; proficient with Microsoft Office.
Work Environment:

Indoor office environment most times.

Physical Demands:

ACTIVITY FREQUENCY FREQUENCY N O F C

Lift/Carry:

10 Lbs. Or less

x

Climb

x

11-15 Lbs.

x

Crawl

x

16-20 Lbs.

x

Reach

Above Shoulder

x

21-40 Lbs.

x

Reach Outward

x

41-50 Lbs.

x

Handling/Fingering

x

Lbs.

x

Stand

x

Over 100 Lbs.

x

Push/Pull:

Walk

x

12 Lbs. Or less

x

Sit

x

13-20 Lbs.

x

26-40 Lbs.

x

Drive:

41-100 Lbs.

x

Automatic

x

Standard

Bend

x

Squat/Kneel

x

Twist/Turn

x

Type/Keyboard

x

Appropriate work intensity level: Sedentary Light Medium HeavyVery Heavy

Key:

N-Never

O-Occasional; 1-33% of time

F-Frequent; 34-66% of time

C-Constant; 67-100% of time