Office Administrator

16 hours ago

Salt Lake, Utah, United States f'cMIX Full time
Job Title: Office Manager

f'cMIX is a family-owned volumetric ready mix concrete supplier with a hardworking and casual work environment. We are looking for an Office Manager to take the reins of the office, allowing the owner to focus on growth, strategy, and sales.

Job Summary

The Office Manager is responsible for providing a wide range of office management and support to the company, including managing office staff, accounting, answering phone lines, scheduling, making meeting arrangements, preparing quotes, fleet management, purchasing, and writing correspondence.

Key Responsibilities
  • Manage overall administrative activities for the office
  • Oversee day-to-day facilities operations, including supervising maintenance and alteration of office areas and equipment
  • Perform administrative tasks such as typing, filing, sorting, and distributing mail
  • Purchase materials, parts, and equipment as requisitioned by the team
  • Maintain confidentiality of sensitive and confidential information
  • Process accounts payable and accounts receivable in an accurate and timely manner
  • Participate in and supervise company projects and events
  • Create reports and maintain performance metrics for the company
  • Perform dispatching duties as required
  • Maintain records to comply with our QA/QC program
  • Assist in recruiting new employees
  • Lead employee on-boarding and off-boarding processes
  • Coordinate social media presence
  • Develop, document, and maintain training documents and procedures
  • Develop, document, and maintain office work processes and procedures
Requirements
  • Previous experience in an office environment
  • Strong computer and internet skills, including MS Office suite (Word, Excel, Outlook, PowerPoint)
  • Strong customer support orientation, professional demeanor, and ability to maintain confidential information
  • Strong skills in organization and planning, ability to work independently, and exercise sound judgment and problem-solving
  • Ability to prioritize tasks, exercise sound judgment, and confidentiality with sensitive information
  • Excellent communication, interpersonal, and presentation skills

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