Office Support Specialist

4 weeks ago


Salt Lake, Utah, United States Salt Lake City Full time
Job Summary

We are seeking a highly skilled and detail-oriented Office Support Specialist to join our team at Salt Lake City. As an Office Support Specialist, you will provide administrative and secretarial support to our division or work unit, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide administrative and secretarial support to division or work unit
  • Research topics and policies as needed to facilitate operational goals
  • Prepare payroll, collect data, exchange information, answer phone, greet and screen visitors
  • Relieve management of administrative routine by handling items such as minor purchasing, inventory, petty cash, travel, and meeting arrangements and schedules
  • Develop and maintain confidential and non-confidential files
  • Perform secretarial and clerical functions for division or work unit, including composing and typing correspondence, including confidential and legal documents
  • Maintain database of departmental facts and information
  • Respond to various surveys from associations and other agencies
  • Perform other related duties as required
Requirements
  • Graduation from high school or equivalent and four years' experience related to project management and office support, including one year experience in research or accounting/bookkeeping, data collection, analysis and presentation prepared on spreadsheet software
  • Demonstrated proficiency in use of computers to prepare letters, reports and spreadsheet analysis, and the ability to operate standard and specified technical office equipment
  • Ability to maintain positive and effective working relationships and communicate effectively, orally and in writing, with Department management, supervisors, professional peers, other employees, and the general public
Benefits
  • HSA or Flex Account (HSA – City contributes $1,000 - $2,000 annually into account, no match required)
  • Dental, Vision and Life Insurance
  • City-paid retirement contributions toward a pension plan and/or 401(k)
  • A robust Employee Assistance Plan (EAP)
  • Up to $4,000 tuition reimbursement annually
  • Discounted supplemental benefits like pet insurance and legal services
  • 12 paid holidays & 1 personal holiday
Why Work for Salt Lake City?

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We aspire to shape a better community and workplace, and as such, we are committed to pay equity. We are proud to have achieved gender pay equity as a leader in the Utah community by creating a workplace where there is equal opportunity for all.



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