Marketing Proposal Specialist

2 weeks ago

Indianapolis, Indiana, United States Annex Group LLC Full time
Job Overview

POSITION SUMMARY:

The Annex Group LLC is in search of a Marketing Proposal Coordinator. This role is essential in collaborating with our Managing Partners and development team to enhance the marketing and business development efforts for our project pipeline. The individual will be responsible for crafting presentations, organizing proposal materials, and prioritizing requirements for the RFP/RFQ submission process. Close collaboration with the Creative Director is required to produce high-quality templates and competitive proposals while maintaining adherence to the company's branding standards.

KEY RESPONSIBILITIES:

The responsibilities for the Marketing Proposal Coordinator include, but are not limited to:

  • Supporting the Creative Director in the creation of content and visuals for marketing materials, including RFP/RFQ templates, presentation decks, community brochures, portfolios, and case studies.
  • Developing engaging written and visual content for strategic messaging and outreach efforts to both existing and prospective markets.
  • Coordinating the preparation of proposals, qualifications statements, and letters of interest.
  • Updating presentations and related marketing documents using InDesign templates that align with company branding guidelines.
  • Working with managing partners and the development team to keep team resumes, project descriptions, and standardized information current for all community and development types within the portfolio.
  • Collaborating with internal teams, partners, and consultants to prepare and update submissions.
  • Assisting with special projects and events as required.
  • Providing support to the marketing team to ensure high-quality deliverables and professional growth.
  • Building and nurturing relationships with external partners and consultants.
  • Staying informed about industry trends, competitor activities, and emerging marketing technologies.
  • Complying with all fair housing regulations and serving as a resource for the team.

QUALIFICATIONS:

To excel in this position, candidates must demonstrate the ability to perform each essential duty effectively. The qualifications listed below represent the knowledge, skills, and abilities required:

  • A Bachelor’s degree in Marketing, Journalism, Graphic Communications, Business, or a related field, with proven experience in a marketing communications role.
  • 1 to 4 years of experience in the real estate sector, with a preference for multifamily experience.
  • Strong written and verbal communication skills.
  • Excellent organizational and project management capabilities.
  • Demonstrated leadership skills with the ability to inspire others.
  • Proficiency in Adobe Creative Suite, particularly InDesign, and Microsoft Office Suite.
  • Ability to respond to urgent requests and manage multiple projects simultaneously.
  • Capacity to work both independently and collaboratively in a dynamic environment.
  • Knowledge of digital marketing trends and best practices.
  • Prior experience in creating marketing collateral.
  • A strong work ethic and a positive attitude.
  • Self-motivated, adaptable, reliable, and detail-oriented.
  • Professional appearance and demeanor.
  • This position is not remote, though some flexibility may be available.
  • Willingness to travel up to 25% for events and sponsorships.

PHYSICAL REQUIREMENTS:

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities:

  • Frequent walking, standing, and sitting within the work environment.
  • Driving to various locations for business-related purposes.
  • Regular walking throughout the community.

WORK ENVIRONMENT:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities:

  • The work environment is fast-paced, with varying noise levels.
  • This role requires both independent work and teamwork.
  • Daily verbal and face-to-face interactions with others are necessary.
  • Frequent use of a computer is required.
  • Utilization of general office equipment is necessary.
  • Client information must be maintained with appropriate confidentiality.
  • At times, while on-site, this position may be exposed to routine job site hazards, necessitating strict adherence to safety precautions in accordance with OSHA regulations.

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