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Marketing Proposal Specialist

2 months ago

Indianapolis, Indiana, United States Annex Group LLC Full time
Job Overview

POSITION SUMMARY:

The Annex Group LLC is in search of a Marketing Proposal Coordinator. This role is essential in collaborating with our Managing Partners and development team to enhance the marketing and business development efforts of our project pipeline. The individual in this position will be responsible for crafting presentations, preparing development strategies, organizing proposal materials, and prioritizing requirements for the pipeline of RFP/RFQ submissions.

KEY RESPONSIBILITIES:

The following duties are crucial for the Marketing Proposal Coordinator:

  • Support the Creative Director in generating content and visuals for marketing materials, including RFP/RFQ templates, presentation decks, community profiles, portfolios, and case studies.
  • Develop engaging written and visual content for strategic messaging and outreach to both existing and prospective markets.
  • Coordinate the preparation of proposals, qualifications statements, and letters of interest.
  • Revise presentations and related marketing documents using InDesign templates in accordance with company branding guidelines.
  • Work with managing partners and the development team to keep team resumes, project descriptions, and standard information up to date for all community and development types in the portfolio.
  • Collaborate with internal teams, partners, and consultants to prepare and update submissions.
  • Assist with special projects and events as required.
  • Provide support to the marketing team to ensure the delivery of high-quality work and professional growth.
  • Establish and maintain relationships with external partners and consultants.
  • Stay informed about industry trends, competitor activities, and emerging marketing technologies.
  • Comply with all fair housing regulations and serve as a knowledgeable resource for the team.

QUALIFICATIONS:

To excel in this role, candidates must meet the following qualifications:

  • Bachelor's degree in Marketing, Journalism, Graphic Communications, Business, or a related field with demonstrable experience in a marketing communications role.
  • 1 to 4 years of experience in the real estate sector, with a preference for multifamily experience.
  • Strong written and verbal communication abilities.
  • Excellent organizational and project management skills.
  • Proven leadership capabilities with the ability to inspire others.
  • Proficiency in Adobe Creative Suite, particularly InDesign, and Microsoft Office Suite.
  • Ability to respond to urgent requests and manage multiple projects simultaneously.
  • Capacity to work both independently and collaboratively in a dynamic environment.
  • Understanding of digital marketing trends and best practices.
  • Prior experience in creating marketing collateral.
  • Strong work ethic, positive attitude, and attention to detail.
  • Professional appearance and demeanor.
  • This position is not remote, although some flexibility may be available.
  • Willingness to travel up to 25% for events and sponsorship-related activities.

PHYSICAL REQUIREMENTS:

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.

  • Frequent walking, standing, and sitting within the office environment.
  • Driving to various locations for business-related purposes.
  • Regular walking throughout the community.

WORK ENVIRONMENT:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.

  • The work environment is fast-paced, with varying noise levels.
  • This position requires both independent work and teamwork.
  • Daily verbal and face-to-face communication with others is necessary.
  • Frequent use of a computer is required.
  • This role necessitates the use of standard office equipment.
  • Confidentiality of client information must be maintained.
  • Occasionally, this position may involve exposure to routine job site hazards, necessitating adherence to safety precautions in accordance with OSHA standards.