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Legal Office Coordinator

2 months ago

Williamsburg, Virginia, United States Wilson Law PLC Full time

Are you interested in launching your career in the legal field?

This role presents an excellent chance to gain insight into the legal industry.

Our esteemed legal practice is in search of a detail-oriented and organized individual who is enthusiastic about learning.

Your responsibilities will include assisting in the preparation of legal documents, managing office communications such as phone calls and emails, scheduling meetings and travel arrangements, and keeping the team informed of critical deadlines.

If you thrive in a dynamic work environment and seek a fulfilling career in the legal sector, you may be the ideal candidate.

Compensation:
$15 - $18 per hour

Key Responsibilities:

  • Oversee office communications and administrative duties, including answering phone calls, liaising with opposing counsel, taking dictation, responding to emails, and ensuring the team is aware of upcoming deadlines.
  • Coordinate meetings and appointments for the team, including depositions, arrange travel logistics, and collaborate with external vendors for events.
  • Conduct legal research as necessary, with guidance from attorneys and paralegals.
  • Assist in processing client billing accurately using daily time records, with support from the accounting team.
  • Perform additional tasks as required to maintain the firm's operational efficiency.
  • Answer phones and emails in a professional and friendly manner, ensuring messages are directed to the appropriate department for follow-up.
  • Engage with clients, ensuring they feel welcomed and comfortable during their appointments, including providing requested refreshments.
  • Prepare and complete client forms.
  • Collaborate with the team to meet deadlines.
  • Work alongside attorneys and paralegals to draft various legal documents.
  • Assist with administrative tasks and office communications.

Qualifications:

  • Proficient in all Microsoft Office applications.
  • Strong communication and organizational skills are essential.
  • Able to meet tight deadlines in a fast-paced setting.
  • Preferred qualifications include an Associate's degree or some college experience; a high school diploma or equivalent is required.
  • Familiarity with proper phone etiquette is necessary.

About Wilson Law, PLC
Wilson Law, PLC is a law firm dedicated to Estate Planning, Legacy Preservation, Asset Protection, Elder Law, Special Needs Planning, Probate, Business Succession Planning, and Trust Administration. We are committed to assisting our community in planning their estates according to their unique needs and preferences. We believe that a well-structured estate plan is a vital resource that aids clients and their families in managing their health and assets throughout their lives. Our services are delivered in a supportive and compassionate environment, with a team of dedicated professionals who prioritize the needs of our clients.