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Office Coordinator

4 weeks ago

Williamsburg, Virginia, United States Insight Global Full time

We are seeking a highly organized and efficient Office Administrator to manage daily office operations, including email management, employee communication, payroll processing, and office supply ordering.

The ideal candidate will have strong office management experience, excellent communication skills, and the ability to handle multiple deadlines.

Key Responsibilities:

Email Management:

  • Check and respond to office emails.
  • Handle reports from the bank and provide necessary directions.
  • Contact employees regarding returned direct deposits and instruct them on how to resolve the issue.

Communication:

  • Answer phone calls and emails promptly.
  • Assist visitors and answer their questions.
  • Communicate with employees and vendors as needed.

Payroll and Financial Management:

  • Process payroll and ensure timely payments.
  • Manage direct deposits and resolve any issues.
  • Submit purchase orders (PO) and ensure vendors are paid on time.

Office Management:

  • Order office supplies and manage inventory.
  • Set up travel arrangements for employees.
  • Manage office calendars and schedule meetings.
  • Update monthly schedules and ensure they are communicated to relevant parties, including Ruth.

Administrative Support:

  • Handle multiple deadlines and prioritize tasks effectively.
  • Provide general office support and ensure smooth operations.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

We are an equal opportunity/affirmative action employer that believes everyone matters.

Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to .

com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

https://www.insightglobal.com/workforce-privacy-policy

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

We are an equal opportunity/affirmative action employer that believes everyone matters.

Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to .

com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

https://www.insightglobal.com/workforce-privacy-policy